Administrative Assistant

at  FirstService Residential

JOB OVERVIEW:

The Administrative Assistant is responsible for all systems, processes and procedures relating to compliance issues for the governing documents for The Legend. The ideal candidate will be a direct support to the GM.
Compensation: $21 - $22 an hour

SKILLS & QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to work a flexible schedule.
• Must be able to write routine reports and correspondence.
• Must be able to speak effectively before groups of customers or employees.
• Ability to accurately proofread documents.
• Ability to multitask effectively and efficiently with strong attention to detail.
• Ability to problem solve and offer viable solutions to problems.
• Ability to communicate effectively with all levels of management, employees, clients, and other stakeholders.
• Must be able to handle pressure as related to the job and work well with teammates.
• Ability to apply common sense and carry out instructions.

EDUCATION & EXPERIENCE:

• High School Diploma or equivalent.
• 2 years’ experience in a professional office environment.
• Strong written and verbal communication skills.
• Working ability of general math skills.
• Working knowledge of MS Office suite – including Word, Excel, PowerPoint, Outlook
• Strong attention to details.
• Self-motivated.Organized and Detail Oriented.

PHYSICAL REQUIREMENTS & WORKING ENVIRONMENT:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hours over and above normal office hours may occur from time to time.
• Consistent and regular attendance required
• Full time non-exempt position
• Normal schedule to be determined based on needs of the clients and community needs
• There will be occasions when it is necessary to work various evenings, weekends, and holidays

ABOUT US:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

DISCLAIMER:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws. All offers of employment with FirstService Residential are contingent upon a satisfactory background check

JOB RESPONSIBILITIES:

• Attend and Prepare Board Meeting agendas.
• Prepare Board Meeting minutes.
• Prepare and maintain Action List.
• Prepare and send correspondence as directed by General Manager.
• Manage the Association’s email “opt-in” list.
• Provide administrative support as needed and as requested by General Manager.
• Manage association mass mailings and update website as needed with any correspondence with community.
• Be trained on the IAS system.
• Production of reports using Jenark software, connect,
• Train and prepared to fill in for Spa or Fitness Desk, Member Services, Activities and Events as needed. Work on Pos System when needed.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to work a flexible schedule.
• Must be able to write routine reports and correspondence.
• Must be able to speak effectively before groups of customers or employees.
• Ability to accurately proofread documents.
• Ability to multitask effectively and efficiently with strong attention to detail.
• Ability to problem solve and offer viable solutions to problems.
• Ability to communicate effectively with all levels of management, employees, clients, and other stakeholders.
• Must be able to handle pressure as related to the job and work well with teammates.
• Ability to apply common sense and carry out instructions

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hours over and above normal office hours may occur from time to time.
• Consistent and regular attendance required
• Full time non-exempt position
• Normal schedule to be determined based on needs of the clients and community needs
• There will be occasions when it is necessary to work various evenings, weekends, and holiday