Administrative Assistant

at  Golden Valley Foods Ltd

POSITION OVERVIEW

The primary role of the Administrative Assistant is being the company’s initial representative both in person and on the phone. As such, this individual creates a positive image and first impression of our company among visitors, suppliers, and other business partners. The successful candidate will be a positive, detail-oriented team player who thrives in a busy environment. The ability to work independently, using initiative and common sense to resolve day-to-day issues as they arise will be an essential prerequisite. Applicant must have a minimum of two-years customer service experience with intermediate word processing and spreadsheet skills.
The part-time days and hours of work for this position will be two days a week 8:00AM to 4:00 PM and other days or times as required.

EDUCATION, EXPERIENCE AND SKILLS

• Excellent computer skills, especially with Microsoft Outlook, Word and Excel and ability to learn and utilize new software quickly.
• A high attention to detail.
• Superior telephone manners and strong interpersonal skills.
• Strong knowledge of general office procedures involving procurement, reports etc.
• Able to write and format moderately complex correspondence including memos, emails, and letters.
• Knowledge of applicable data privacy laws
• Meticulous records maintenance skills
• Able to maintain filing systems and basic databases

MINIMUM QUALIFICATIONS

• Superior keyboarding skills - working knowledge and demonstrated skills in the MS Office.
• Hands-on experience with productivity applications, including word processing, spreadsheets, email, and presentation software.
• Professional writing skills including proper spelling, grammar, and punctuation.
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision.
• Previous experience in handling confidential or sensitive information.

• Present a positive and professional image of the service center to all visitors, suppliers, inquiries, and other interactions.
• Receive and screen all inbound telephone calls, e-mails, faxes, and visitors to the respective office, refer and/or redirect calls, e-mails, or visitors as applicable.
• Ensure all visitors are signed in/out.
• Receive incoming mail - review, evaluate, and distribute correspondence requiring priority attention of executive staff.
• Organize invoices, sort cheques and credits.
• Scan and validate sales invoices and file credit memos.
• Prepare bank deposits.