Administrative Assistant

at  Grant Thornton

WHO WE ARE

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

• Working independently and within a team environment to support our client service colleagues to produce high quality client deliverables
• Ensuring Reception is opened/closed appropriately
• Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague
• Greeting and welcoming each guest in a friendly and inviting manner
• Ordering office supplies
• Receiving and securing cheques, debit/credit card payments
• Maintaining proper office appearance and cleanliness
• Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events
• Providing assistance with the preparation of meeting materials (i.e. presentations, handouts etc)
• Managing mail and courier requirements for delivery and pickup
• Assemble T1 personal tax returns as well as other Canada Revenue forms including T4s and T5s
• Format financial statements in compliance with Firm standards
• Preparation of letters and reports using firm templates in compliance with Firm standards
• Proof-read, review for quality and verify content before finalizing any client deliverables
• E-filing as required
• Participate in training and stay current with GT software
• Provide billing support using various Grant Thornton systems
• Assist in the preparation and submission of time and expense reports for the partners
• Preparing, editing and branding of proposals
• Using Microsoft D365 application software to set up new clients as well as track, maintain and report on client relationships
• General administrative duties including, but not limited to: filing, photocopying, scanning and faxing