Administrative Assistant

at  Green First Forest Products

The activity of GreenFirst Forest Products is rooted in the forest! For us, well-managed forests really make sense for our business, our communities, and the environment. We have a deep connection to Canada’s forest lands and sustainability. If this commitment to the environment and Canada’s forests resonates with you, come join our team.
Position : Administrative Assistant (12-18 Month Contract)

LOCATION : HEARST, ON

GreenFirst is looking for an administrative assistant to complete all assigned administration, benefits and payroll tasks in a timely manner. Our successful candidate will have a thorough understanding of payroll, great attention to detail, and strong time management skills.

Requirements:

• High School Diploma
• Must be bilingual (English & French)
• Proficiency in Microsoft Word & Excel
• 1-3 years experience as an administrative assistant
• Additional qualifications as an administrative assistant would be an asset

• Collecting and verifying timekeeping information for all employees
• Calculating pay according to hours worked incorporating leaves and overtime
• Promote and provide a safe workplace, seek improvements, support Health & Safety Program.
• Support compliance with collective agreement and sound union/management/employee relations.
• Act as the central point of contact between staff employees and internal and external communication.
• Act as a support person for the lumber shipping department
• Using an entrepreneurial approach, provide confidential administrative and payroll services to the General Manager and delegates.
• Develop and maintain a good rapport between labour, customer, outside agencies, other users and management.
• Participate in budget planning and monthly variance report review. Payroll functions
• Provide confidential administrative services by preparing correspondence such as letters, memos, minutes, and reports and by providing support activities necessary for the Management group.
• Support internal communication by developing and maintaining an efficient process, including internal advertising on televisions, bulletin boards, etc.
• Ensure internal distribution lists are updated and accurate.
• Review and streamline internal processes.
• Compile, prepare and distribute reports as required.
• Coordinate and support departmental and other meetings.
• Prepare all documentation required to ensure that all equipment owners receive payment as per their contracts.
• Prepare all invoices for payment in appropriate coding distribution.
• Recommend changes and improvements to all internal processes.

Requirements:

• High School Diploma
• Must be bilingual (English & French)
• Proficiency in Microsoft Word & Excel
• 1-3 years experience as an administrative assistant
• Additional qualifications as an administrative assistant would be an asset.

Please send your resume and cover letter to: careers@greenfirst.ca