Administrative Assistant – Guelph ON

at  Triton Environmental Consultants

What if you could work alongside inspiring scientists and leaders, using state-of-the-art equipment, with diverse people working toward a common goal? Are you looking for a place where you can be you, a place where you can thrive? Triton might be just what you’re looking for.

THE OPPORTUNITY

Triton Environmental Consultants Ltd. (“Triton”) is seeking a highly motivated and enthusiastic Administrative Assistant to join a well-established team of environmental professionals in our Guelph office.
The successful candidate will be responsible for providing reception and administrative support to the office operations and project management teams. The job includes a wide range of clerical activities while providing professional and timely assistance to the Regional and Operations Managers, Project Managers and Coordinators, and Warehouse Coordinator.

Responsibilities include, but are not limited to the following:

• Answering, directing, and responding to incoming calls and routine enquiries, greeting clients, and providing a friendly, professional, and helpful first impression of the company
• Carrying out day-to-day administrative/clerical duties, including filing and photocopying, and processing correspondence, reports, emails, and other documentation
• Assisting with expense submissions for all staff
• Maintaining staff training records
• Editing and formatting technical reports, memos, and other documents
• Taking and distributing meeting minutes
• Preparing and maintaining computerized files, mailing lists, databases, and other information
• Coordinating incoming and outgoing mail and deliveries
• Ensuring office supplies are well-stocked, re-ordering supplies regularly
• Assisting team members/management with special projects, including conducting research and coordinating reports and documentation
• Arranging travel and accommodations for operational staff and management
• Arranging office, warehouse, and vehicle maintenance
• Data entry

SKILLS AND QUALIFICATIONS

• Grade 12 diploma
• Completion of a one or two-year Administrative program would be an asset
• Minimum of two years providing reception and administrative support
• Above average skills with computers and Microsoft Office (Word, Excel, PowerPoint, and Outlook), including document editing and formatting
• Above average attention to detail
• Exceptional attention to detail, excellent written and oral communication skills, with a high degree of accuracy when working with data
• Ability to work independently, and manage time and workload efficiently to ensure project tasks are completed on time
• Valid driver’s license from a Canadian province or Territory acceptable for driving alone and with passengers in a work setting

ABOUT TRITON ENVIRONMENTAL CONSULTANTS LTD.:

Triton is an environmental consulting firm with over 30 years of experience responding to the environmental needs of resource developers across all sectors, as well as all levels of government. We have deep roots in our communities, strong relationships with clients and regulators, and a track record of helping projects get built responsibly. Triton is known for being technically strong and pragmatic in its approach and having a safety-focused and people-first culture. Triton’s multi-disciplinary team comprises environmental professionals specializing in aquatic and terrestrial biology, soil science, vegetation ecology, environmental assessment, environmental auditing, environmental monitoring/inspection, and resource management. We apply this wide range of expertise in providing practical environmental solutions to our clients. Triton has offices in Vancouver, Vernon, Kamloops, Prince George, Terrace, Kitimat, Prince Rupert, Calgary, Edmonton, Regina, Saskatoon, and is now expanding to Guelph and Halifax.

Triton is growing and looking for talented professionals to support our continued growth. In addition to a challenging and supportive working environment and a management team dedicated to promoting your personal and professional development Triton offers:

• Competitive total compensation package, including paid vacation and overtime pay
• A comprehensive benefits package, including medical, dental, prescription drug, life insurance, pension matching, and a Health Spending Account
• Pension Plan
• Financial support for continued education and/or professional growth opportunities

Triton is committed to cultivating and promoting an environment that embraces respect, equity, and opportunity for employees, clients, and the communities we belong to.

• Thank you for including Triton Environmental Consultants in your career search. We thank all applicants for their interest, however only those selected for an interview will be contacted.
• Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
• Applicants must have legal authorization to work in Canada with no restrictions.
• Triton Environmental is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, colour, national origin, sexual orientation, gender identity, veteran status, or disability.
• Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting hr@triton-env.com

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• Answering, directing, and responding to incoming calls and routine enquiries, greeting clients, and providing a friendly, professional, and helpful first impression of the company
• Carrying out day-to-day administrative/clerical duties, including filing and photocopying, and processing correspondence, reports, emails, and other documentation
• Assisting with expense submissions for all staff
• Maintaining staff training records
• Editing and formatting technical reports, memos, and other documents
• Taking and distributing meeting minutes
• Preparing and maintaining computerized files, mailing lists, databases, and other information
• Coordinating incoming and outgoing mail and deliveries
• Ensuring office supplies are well-stocked, re-ordering supplies regularly
• Assisting team members/management with special projects, including conducting research and coordinating reports and documentation
• Arranging travel and accommodations for operational staff and management
• Arranging office, warehouse, and vehicle maintenance
• Data entr