Administrative Assistant

at  Hamilton Diocese

Sacred Heart of Jesus Parish in Rockwood, Ontario is looking for a part time Administrative Assistant for 8 to 10 hours per week. Reporting to the Parish Priest, this position offers a competitive rate of pay and benefits package.

Primary responsibilities

• Greeting visitors, handling phone calls, directing inquiries to appropriate individuals.
• To keep accurate records, file documents, reference material and manage general correspondence in accord with directions.
• Bookkeeping: To ensure accurate accounting for Parish General Account, Mass stipend account and petty cash account, and any other accounts, as directed by the Pastor.
• Completion of Bulletin and updating it as needed.
• Recording Mass intentions, Sacramental registration information and issuing Sacramental certificates (Baptism, Confirmation, Marriage).
• Maintain and schedule volunteer lectors, ministers of hospitality and adorers.
• Order supplies for the office and Parish as needed.
• Other duties as assigned by the Pastor when required.

Requirements

• Post Secondary education in a relevant field preferred.
• Advanced knowledge of Microsoft Office and QuickBooks.
• 2-3 years of prior secretarial/Bookkeeper office experience preferred.
• Strong attention to detail, and ability to organize and prioritize efficiently.
• Strong Communication and interpersonal skills.
• Ability to work independently and follow instructions.
• A good understanding of and respect for Catholic Doctrine, Liturgy and practice.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.

• Greeting visitors, handling phone calls, directing inquiries to appropriate individuals.
• To keep accurate records, file documents, reference material and manage general correspondence in accord with directions.
• Bookkeeping: To ensure accurate accounting for Parish General Account, Mass stipend account and petty cash account, and any other accounts, as directed by the Pastor.
• Completion of Bulletin and updating it as needed.
• Recording Mass intentions, Sacramental registration information and issuing Sacramental certificates (Baptism, Confirmation, Marriage).
• Maintain and schedule volunteer lectors, ministers of hospitality and adorers.
• Order supplies for the office and Parish as needed.
• Other duties as assigned by the Pastor when required