Administrative Assistant, Health and Safety (Temporary)

at  County of Grande Prairie No 1

Company Description
The County of Grande Prairie builds on its natural environment and the entrepreneurial spirit of its citizens to provide an unmatched quality of life and opportunity for all. We offer a collaborative and dynamic workplace where our values of Trustworthy, Transparent, Respectful, and Collaborative guide our conduct and contribute to a healthy culture.
Job Description
At the County of Grande Prairie, we are committed to maintain strong safety leadership at work, at home and in our community. We celebrate this commitment by making safety our way of life at work and at play. We are looking for a detail-oriented and organized Administrative Assistant to provide essential support to our Health and Safety advisors. The ideal candidate will play a crucial role in ensuring the smooth and efficient functioning of administrative tasks, allowing the team to focus on promoting a culture of safety within the organization. Your efforts will directly contribute to the well-being of our workforce and the overall success of our operations.

QUALIFICATIONS

• Education as an Administrative Assistant or equivalent diploma/degree.
• Previous experience in an administrative role, preferably in a health and safety environment.
• Proficiency using Microsoft 365 including Sharepoint.
• Site Docs experience is an asset.
• Knowledge of health and safety regulations and practices is an asset.
• Strong organizational skills and the ability to multitask and prioritize tasks effectively.
• Possess a high level of integrity and confidentiality.
• Strong written and verbal communication skills.
  Additional Information
  Term: This is a temporary role until August 2024 from the date of hire.

• Provide support for Health and Safety team members in executing their daily roles and responsibilities.
• Assist with updates to Health & Safety policies, directives, and procedures.
• Assist in organizing meetings including preparing agendas, taking minutes and distributing relevant materials.
• Data entry and maintain accurate records and databases related to health and safety compliance, incidents, training and certifications.
• Coordinate logistics for safety training and orientation sessions including booking venues, arranging caterings and managing attendee registrations.
• Prepare and distribute safety communications.
• Order health and safety supplies.
• Respond to inquiries and requests for information from employees and management regarding health and safety matters.
• Assist in conducting research and gathering data for health and safety projects and initiatives.