Administrative Assistant

at  High Point Aerotechnologies

WHO ARE WE?

Have you recently found yourself in the middle of a hostile robot takeover? Are your loved ones being farmed as an inefficient power source because of your favorable views toward humanity? Join us and take your stand in protecting humans from bad robots. We formed a rebel enclave to provide world-class counter-autonomous systems, products, and services to support the United States and foreign allied governments, civilian critical infrastructure, and public venues.
Our team designs and builds world-class Counter-Robot systems to provide persistent protection across varied threat environments and mission sets. We manage the entire Counter-Robot kill chain from detection through countermeasures.
We aim to protect humans and property from autonomous and remotely piloted, uncrewed systems (UxS) threats.

REQUIRED SKILLS/ABILITIES:

• Strong attention to detail and problem-solving skills.
• Hands-on experience with office machines. Fax machines, printers, scanners, postage machine
• Excellent organizational and planning skills in a fast-paced environment.
• Proficient in Microsoft Office products and can communicate effectively both in writing and verbally.
• Organized and resourceful.
• Ability to maintain confidential records.
• Excellent time management skills and ability to multi-task and prioritize work.
• Must be customer service focused with a willingness to partner and provide general guidance and assistance.
• This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as deemed necessary.

EDUCATION & EXPERIENCE

• A High School Diploma is required. (Associate or bachelor’s degree in business or communications preferred.)
• 2+ years of administrative/office experience preferred.

PHYSICAL REQUIREMENTS

• Must have the ability to stoop, stand, climb, occasionally lift a minimum of 25 lbs.
• Involves movement between departments, floors, and worksites.
• Regularly required to crouch and reach to install/move equipment by bending forward at the waist or by bending legs and spine.

TRAVEL REQUIREMENTS

• Travel expected up to 25% based on needs of the Business.

OTHER REQUIREMENTS:

• It is an essential requirement for the person in this role to have a legal right to work in the United States and be eligible to obtain any required Export Authorization and DoD Clearance.
  The High Point Aerotechnologies pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

WHAT YOU’LL DO?

High Point Aerotechnologies has an immediate need for a talented administrative assistant at our location in Boise, ID. The administrative assistant organizes and coordinates administration duties and office procedures. This administrative assistant is expected to maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Strong follow-through, attention to detail, and the ability to multi-task across projects are required. We are looking for a proactive, self-starter who is flexible and a team player. The administrative assistant is expected to coordinate with the division lead to support the office’s daily operations successfully.

DUTIES/RESPONSIBILITIES:

• Assists visitors by greeting and directing them appropriately.
• Ensure NDAs are signed and on file for all visitors.
• Notifies staff of visitor arrival.
• Escort visitors as required.
• Sort and distribute mail and packages.
• Perform general upkeep tasks of the front lobby, and conference rooms to ensure cleanliness and always maintain satisfactory brand representation.
• Monitor level of supplies for Boise and Denver facilities and handle shortages. Order supplies as needed for office, and breakroom.
• Maintain breakroom supplies and tidiness.
• Assist with onsite client meetings and company events.
• Schedule and supervise catering for onsite meetings.
• Procure refreshments and daily snacks for client meetings.
• Collaborate with management team and team members on various projects and initiatives.
• Handle administrative tasks such as filing, scanning, and data entry to maintain organized records and documents.
• Assist with scheduling meetings and events by reserving conference rooms and preparing the space.
• Assisting the president and division lead with expense reports, scheduling meetings, coordinating travel, and other administrative support.
• Coordinates with facilities on general building maintenance, such as HVAC, parking, office vendors, security, etc.
• Coordinates with IT department on office equipment and performs basic maintenance on printers, toner, paper, and jam fixes.
• Overseeing and maintaining emergency supplies, protocols, and safety training for the office.