Administrative Assistant

at  Hughes Hubbard Reed LLP

Principal Duties and Responsibilities:

• Provide both written and verbal bilingual (English and Spanish) support to attorneys
• Protect firm and client confidentiality
• Maintenance of Outlook Contacts and Calendar
• Ability to schedule Microsoft Teams conference calls and internal/external meetings.
• Telephone support to paired attorneys
• Monitor incoming mail (distribute or handle appropriately)
• Attorney time entry (3E Workspace)
• Client onboarding (InTapp new matter memos/engagement letters)
• Client billing (3E Proforma) and translation of same into Spanish as requested
• Processing of expense reports and invoices through Chrome River
• Handle domestic/international travel arrangements

Position Specific Skills and Requirements:

• Solid experience in Word, PowerPoint, Excel etc.
• Solid organizational skills and electronic record-keeping (i-Manage Work)
• Strong proofreading skills with attention to detail
• Superior soft skills
• Effective written and verbal communication
• Adaptability and flexibility (accommodate the changing needs of the Firm)
• Ability to work well under pressure and meet deadlines in a timely fashion
• Strength in problem solving
• Strong work ethic
• Positive attitude and team player

Education and General Requirements:

• Bachelor’s degree, preferred
• Proficiency in Word, Excel, Adobe Acrobat and PowerPoint
• i-Manage document management, a plus

Preferred experience, 5+ years
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. Hughes Hubbard & Reed takes affirmative action in support of its policy to and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. VEVRAA Federal Contractor
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• Provide both written and verbal bilingual (English and Spanish) support to attorneys
• Protect firm and client confidentiality
• Maintenance of Outlook Contacts and Calendar
• Ability to schedule Microsoft Teams conference calls and internal/external meetings.
• Telephone support to paired attorneys
• Monitor incoming mail (distribute or handle appropriately)
• Attorney time entry (3E Workspace)
• Client onboarding (InTapp new matter memos/engagement letters)
• Client billing (3E Proforma) and translation of same into Spanish as requested
• Processing of expense reports and invoices through Chrome River
• Handle domestic/international travel arrangement