Administrative Assistant

at  Humanology

• Permanent, full-time position located in Osborne Park, Perth
• Join a fun, flexible team and thrive in a supportive environment
• $70,000 salary + ongoing training and development opportunities
  Westwide Electrical Services has a fantastic opportunity for a friendly, team-oriented Administrative Assistant to join their growing team!

ABOUT THE OPPORTUNITY

As a vital member of the Westwide Electrical Services team, you will report into the Projects Manager & Estimator and be responsible for providing support to the projects department by ensuring that all clerical and administrative duties are carried out efficiently and effectively.
Working in a small-team environment, we’re looking for someone who is flexible, adaptable, and willing to undertake varied administration tasks to support the team.

Your roles and responsibilities include:

• Maintaining tender register, typing of tenders, quotes, variation and RFI’s for current projects
• Procurement of stock/raising of purchase orders to suppliers, and receipting creditors’ invoices to Simpro
• Updating drawings and documents throughout project to subcontractors, including following up of outstanding approvals and information
• Organizing inductions for projects and updating employee records
• Obtaining and recording subcontractor insurances and details
• Understanding of OHS requirements for the company and job sites
• Provide safety documentation to workers on job sites
• Sharing content on LinkedIn on an ad hoc basis
• General admin and basic accounts

ABOUT YOU

Passion and enthusiasm are core values at Westwide Electrical Services, reflected in our dedicated team and strong client relationships. As a vital member of our team, you’ll thrive in our supportive culture and embody our commitment to excellence.
We’re seeking an Administrative Assistant who can hit the ground running and adapt quickly to our fast-paced environment. Demonstrated experience in a similar role is essential, but what truly sets our ideal candidate apart is their ability to work autonomously and proactively problem-solve. Whether you’re a seasoned professional or just starting out, your eagerness to learn and take initiative will be invaluable.
In addition to strong organizational skills and attention to detail, you’ll possess a natural inclination to collaborate and support your colleagues. Our team works hard, but we also believe in maintaining a relaxed and friendly atmosphere, where everyone feels valued and appreciated.
If you’re ready to contribute to a dynamic team and make a meaningful impact in a supportive environment, we want to hear from you.

In addition to the above, to be successful in this role you will have/be:

• Strong written and verbal communications skills with the ability to communicate effectively at all levels.
• Well-developed problem-solving skills
• A proactive attitude with the ability to work unsupervised.
• Confidence with Microsoft Office Suite

It would also be great if you had:

• Basic accounts experience
• SimPRO experience (training provided)

Your roles and responsibilities include:

• Maintaining tender register, typing of tenders, quotes, variation and RFI’s for current projects
• Procurement of stock/raising of purchase orders to suppliers, and receipting creditors’ invoices to Simpro
• Updating drawings and documents throughout project to subcontractors, including following up of outstanding approvals and information
• Organizing inductions for projects and updating employee records
• Obtaining and recording subcontractor insurances and details
• Understanding of OHS requirements for the company and job sites
• Provide safety documentation to workers on job sites
• Sharing content on LinkedIn on an ad hoc basis
• General admin and basic account

In addition to the above, to be successful in this role you will have/be:

• Strong written and verbal communications skills with the ability to communicate effectively at all levels.
• Well-developed problem-solving skills
• A proactive attitude with the ability to work unsupervised.
• Confidence with Microsoft Office Suit