Administrative Assistant I

at  Flushing YMCA

SALARY: $24.28 HOURLY

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.
To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.
The Flushing YMCA is seeking an Administrative Assistant who, under the supervision of the Early Childhood Director, will play a critical role in the successful operation of the Early Childhood program. The Administrative Assistant will carry out daily administrative and operational responsibilities while maintaining excellent communications with the Beacon staff and branch. The individual will ensure an atmosphere of professionalism, friendliness, and safety within the facility.

DESIRED SKILLS & EXPERIENCE:

• Associate’s degree, experience in related field required or equivalent work experience. Bachelor’s degree preferred.
• One (1) to three (3) years of administrative experience and experience working with staff and volunteers.
• knowledge of MicroSoft Word, Excel, Publisher, and PowerPoint.
• Excellent interpersonal communication – written and oral, project management, and organizational skills.

• Ensure the health, safety, and well-being of participants in the program by providing appropriate supervision at all times.
• Maintain accurate program documentation (attendance, sign in/out forms, behavior reports, incident reports, and accident reports, as appropriate).
• Maintain attendance online systems, AS400, Youthservice.net and support Youth and Family data check work.
• Prepare attendance sheets and binders for all Beacon programs.
• Work cooperatively with professional staff, teachers, and other program and school staff.
• Promote an inclusive, welcoming, and respectful environment that embraces the diversity of all participants.
• Create and maintain a strength-based, youth-focused atmosphere that is consistent and sensitive to the needs of participants with learning, emotional, or behavioral differences.
• Serve as a positive role model for participants.
• Work with DOE school staff to ensure attendance and paperwork is collected (lesson plans, attendance sheets, etc).
• Provide administrative assistance to other branch departments as needed.
• Other Duties as assigned.