Administrative Assistant I

at  Merck Sharp Dohme

CORE SKILLS IN THE FOLLOWING PROGRAMS:

• Word processing software (e.g., Microsoft Word)
• Email/calendar/scheduling software (e.g., Microsoft Outlook)
• Presentation software (e.g., Microsoft PowerPoint)
• Spreadsheet software (e.g., Microsoft Excel) Minimum of 1-3 years administrative experience or equivalent

TRAVEL REQUIREMENTS:

No Travel Required

DUTIES:

• Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills
• Review priorities with management as necessary
• Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements Requires basic knowledge of Company policies and practices
• Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as, specialized terminology commensurate with the position
• Interact with internal and external clients
• Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets
• Coordinate regular travel arrangements, basic domestic and international
• Write or answer routine correspondence as directed; i.e., form letters with mail merge
• Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management
• Ensure accuracy (i.e., proofreading, grammar)
• Maintain databases, general and department or Division specific applications Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports
• Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices
• Occasionally travel in the position
• Multitask daily
• Support the HR hiring process in filling open positions on the team
• Assist with special projects and other duties as assigned by the department as needed
• Perform other work as assigned, including work within your classification throughout the bargaining unit
• Assist in HtR and Workday tasks as needed

EMPLOYEES WORKING IN ROLES THAT THE COMPANY DETERMINES REQUIRE ROUTINE COLLABORATION WITH EXTERNAL STAKEHOLDERS, SUCH AS CUSTOMER-FACING COMMERCIAL, OR RESEARCH-BASED ROLES, WILL BE EXPECTED TO COMPLY NOT ONLY WITH COMPANY POLICY BUT ALSO WITH POLICIES ESTABLISHED BY SUCH EXTERNAL STAKEHOLDERS (FOR EXAMPLE, A REQUIREMENT TO BE VACCINATED AGAINST COVID-19 IN ORDER TO ACCESS A FACILITY OR MEET WITH STAKEHOLDERS). PLEASE UNDERSTAND THAT, AS PERMITTED BY APPLICABLE LAW, IF YOU HAVE NOT BEEN VACCINATED AGAINST COVID-19 AND AN ESSENTIAL FUNCTION OF YOUR JOB IS TO CALL ON EXTERNAL STAKEHOLDERS WHO REQUIRE VACCINATION TO ENTER THEIR PREMISES OR ENGAGE IN FACE-TO-FACE MEETINGS, THEN YOUR EMPLOYMENT MAY POSE AN UNDUE BURDEN TO BUSINESS OPERATIONS, IN WHICH CASE YOU MAY NOT BE OFFERED EMPLOYMENT, OR YOUR EMPLOYMENT COULD BE TERMINATED. PLEASE ALSO NOTE THAT, WHERE PERMITTED BY APPLICABLE LAW, THE COMPANY RESERVES THE RIGHT TO REQUIRE COVID-19 VACCINATIONS FOR POSITIONS, SUCH AS IN GLOBAL EMPLOYEE HEALTH, WHERE THE COMPANY DETERMINES IN ITS DISCRETION THAT THE NATURE OF THE ROLE PRESENTS AN INCREASED RISK OF DISEASE TRANSMISSION.

Current Employees apply HERE
Current Contingent Workers apply HERE