Administrative Assistant II

at  KCTCS Careers Site

Title: Administrative Assistant II
Salary Range: $31,680
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: Madisonville Community College, Central City, KY
FLSA Status: Non-Exempt
College: Madisonville Community College
Campus Location: Madisonville Muhlenberg C.C.
Department: Academic Affairs

JOB SUMMARY

Madisonville Community College (MCC) is a five-campus institution centrally located along I-69 corridor in beautiful rural Western Kentucky that serves Muhlenberg, Caldwell, Webster, and Crittenden Counties. MCC is one of sixteen institutions in the Kentucky Community and Technical College System and awards certificates, diplomas, and associate degrees in liberal arts and technical education. To learn more about MCC, please visit https://madisonville.kctcs.edu/ and to learn more about Madisonville and the surrounding area, you may visit https://visitmadisonvilleky.com.

MINIMUM QUALIFICATIONS:

• High school degree, and one to three years related experience, or equivalent. Associate degree preferred.

Provides routine administrative support to a department or group of professionals in support of unit goals.

• Perform clerical duties to include typing, filing, copying, maintaining forms, scheduling appointments, answering the main office phone, and responding to questions.
• Handles logistics and secures resources for meetings, conferences, travel, and department operations.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures.
• Tracks, stocks, inventories, and orders office supplies under direct supervision to ensure adequate materials are available for workplace operation.
• Serves as an occasional point of contact for individuals and groups providing basic organizational information.
• Provides front desk coverage.
• Assists with monthly procurement card reconciliation and accompanying documentation.
• Supports a professional office environment of efficiency and customer service.
• Provides administrative support to student affairs-based committees including taking minutes and maintaining budgets.
• Maintains confidential materials associated with student records.
• Demonstrates familiarity with computers and database programs; PeopleSoft, Microsoft Office (Word, Excel, PowerPoint).
• Other duties as assigned by supervisor.