Administrative Assistant II

at  University of Alabama

Tuscaloosa, Alabama, United States

Law School

Office/Clerical Support

Regular Full-time (Benefits eligible)

Closing at: Apr 10 2024 at 22:55 CDT
Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)
Department/Organization: 218151 - Continuing Legal Education
Normal Work Schedule: Monday - Friday 8:00am to 4:45pm
Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: The Administrative Assistant II is the first point of contact for lawyers participating in CLE Alabama events. Provides a full range of clerical support to the office including but not limited to the Director, Program Manager and Program Coordinator. Ensures everything runs smoothly from taking responsibility for registration services and publication orders and sales to organizing supplies and supervising student workers.
Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree.
Skills and Knowledge: Strong organizational skills. Outstanding verbal and written communication skills. Excellent time management skills. Ability to learn and develop expertise in using CE21, CLE Alabama’s customer relationship management system. Attention to detail. Ability to work on multiple projects simultaneously. Ability to work well with others in a shared office environment. Working knowledge of Microsoft Office products such as Word, Excel and Outlook. Extraordinary motivation to complete tasks well and on time. High degree of professionalism.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases

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