Administrative Assistant III

at  State of Colorado Job Opportunities

ALTHOUGH HYBRID WORK OPTIONS ARE AVAILABLE, THE POSITION WILL BE REQUIRED TO REPORT TO THE OFFICE ONE (1) DAY PER WEEK AND AT THE DISCRETION OF THE SUPERVISOR AND ACCORDING TO BUSINESS NEED.

The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace – and Colorado communities – with a variety of consumer protection and safety programs.
This is a values-driven organization, committed to accountability, agility, collaboration, and respect.
We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.

In addition to rewarding and meaningful work, we offer excellent benefits:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• MotivateMe employee wellness program
• Excellent work-life programs, such as flexible schedules, training and more
• Access to participate in employer-supported employee affinity spaces
• RTD Eco-Pass Commuter Program
• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs

Our agency website: Colorado Department of Labor and Employment
CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans’ Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: https://sites.google.com/state.co.us/disability-hiring-preference/home
PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews

DESCRIPTION OF JOB

Classification: Administrative Assistant III (G3A4XX)

EXPERIENCE ONLY:

Three (3) years of relevant experience in an occupation related to the work assigned to this position
OR

EDUCATION AND EXPERIENCE:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years

PREFERRED QUALIFICATIONS

• Experience working with the blind and low vision population
• Experience working with individuals with disabilities
• Designing, implementing, and documenting efficient office procedures
• Experience with purchasing, tracking a budget, working with accounts payable, account receivable, and/or monthly billing reconciliation
• Customer service experience interacting with the general public
• Experience performing duties similar to those assigned to the position as a classified State of Colorado employee.

MINIMUM QUALIFICATION SCREENING

A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, CDLE does not accept attachments of any kind during the application process. Part-time work experience will be prorated.
Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use “see resume” or “see attached” statements on your application. CDLE does not accept attachments of any kind during the application process.

THE STATE OF COLORADO BELIEVES THAT EQUITY, DIVERSITY, AND INCLUSION DRIVE OUR SUCCESS, AND WE ENCOURAGE CANDIDATES FROM ALL IDENTITIES, BACKGROUNDS, AND ABILITIES TO APPLY. THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO BUILDING INCLUSIVE, INNOVATIVE WORK ENVIRONMENTS WITH EMPLOYEES WHO REFLECT OUR COMMUNITIES AND ENTHUSIASTICALLY SERVE THEM. THEREFORE, IN ALL ASPECTS OF THE EMPLOYMENT PROCESS, WE PROVIDE EMPLOYMENT OPPORTUNITIES TO ALL QUALIFIED APPLICANTS WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, DISABILITY, AGE, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, PREGNANCY, MEDICAL CONDITION RELATED TO PREGNANCY, CREED, ANCESTRY, NATIONAL ORIGIN, MARITAL STATUS, GENETIC INFORMATION, OR MILITARY STATUS (WITH PREFERENCE GIVEN TO MILITARY VETERANS), OR ANY OTHER PROTECTED STATUS IN ACCORDANCE WITH APPLICABLE LAW.

The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Sean Montoya, at sean.montoya@state.co.us. Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200.
While a salary range is posted for this position, an eventual salary offer is determined by a comprehensive salary analysis, which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.

• Front desk reception duties assisting internal and external customers; may serve as the first point of contact and must conduct business with a professional demeanor
• Designing, implementing and documenting office procedures
• Handling incoming and outgoing mail, paying attention to time-sensitive or legal notices
• Budget tracking, including authorizing expenditures for office supplies; may assist with estimates for annual budget requests
• Designing and implementing record keeping systems
• Maintaining office equipment, ordering supplies and arranging for repairs
• Tracking and maintaining an accurate list of unit asset inventory (office supplies, software, hardware, equipment and furniture)
• Assisting unit staff with setting up meetings, preparing meeting materials, scanning documents, and electronic document creation or modification
• Use analytical skills to adapt to various situations
• Data entry into multiple programs with attention to detail and accuracy
• Designing forms and documents
• Generating reports as requested
• Other duties as assigne