Administrative Assistant in Global Asset Management

at  Robert Walters

Our client is seeking a dedicated and meticulous Administrative Assistant to join their team. This role offers the opportunity to work within a dynamic and professional environment, where you will be responsible for both front desk and administrative duties. The successful candidate will have the chance to contribute to a company that values diversity, inclusivity, and corporate citizenship.

WHAT’S NEXT:

Ready for an exciting new challenge? Apply now!
Apply Today by clicking on the link provided. Please note that only short-listed candidates will be notified.
Do note that we will only be in touch if your application is shortlisted. Robert Walters (Singapore) Pte Ltd ROC No.: 199706961E | EA Licence No.: 03C5451 EA Registration No.: R23116576 Sarah Tan
Our client is seeking a dedicated and meticulous Administrative Assistant to join their team. This role offers the opportunity to work within a dynamic and professional environment, where you will be responsible for both front desk and administrative duties ..

WHAT YOU’LL DO:

As an Administrative Assistant, you will play a crucial role in ensuring smooth operations within the office. Your responsibilities will span across administrative tasks such as coordinating travel arrangements, managing calendars, assisting in expense preparation and handling invoice payments. You will also be entrusted with front desk duties including receiving guests professionally, managing meeting room calendars and handling mail. Your ability to multitask will be key as you juggle these responsibilities while maintaining meticulous attention to detail.

• Provide reliable support for the Administration Manager in all matters
• Coordinate travel arrangements for assigned staff/director(s)
• Manage calendars for assigned staff/director(s)
• Assist in expense preparation, submission and tracking for assigned staff/director(s)
• Check, record and obtain approvals for invoice payments
• Coordinate and provide support with meetings, events and conferences
• Attend and receive guests at the reception in a professional manner
• Manage and coordinate meeting room calendars
• Handle incoming and outgoing mails, postage, parcels, couriers
• Assist in pantry, office, stationery supplies orders when required

The ideal candidate for this Administrative Assistant role brings a combination of qualifications and skills that ensure success. You should possess a GCE ‘O’/‘A’ Level or equivalent qualification along with 1-3 years of experience in front desk or administrative roles. A pleasant personality coupled with strong verbal and written communication skills is essential. You should be able to work well within a team but also independently when required. Effective interpersonal skills are a must, along with the ability to multitask and maintain meticulous attention to detail. Proficiency in MS Office applications is also required.

• GCE ‘O’/‘A’ Level or equivalent qualification
• 1-3 years of experience in front desk or administrative duties
• Pleasant personality with good verbal and written communication skills
• Ability to work well within a team but also independently
• Effective interpersonal skills
• Ability to multitask effectively
• Meticulous attention to detail with a solution-oriented mindset
• Proficiency in MS Office applications: Word, Excel, PowerPoint, Outloo