Administrative Assistant

at  Inspired

Inspired Education is the leading global group of premium schools, with a portfolio of over 100 premium private schools spanning six continents which utilise proven educational practices from every corner of the globe, ensuring over 80,000 students receive a world-class learning experience from Kindergarten to Year 13. In addition, we are delighted to be recognised in the top 10 highest value private companies in the UK by Beauhurst.
In over 24 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student’s academic and personal development in a progressive, dynamic, and innovative learning environment.
By joining our award-winning team of over 12,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world’s most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

ROLE SUMMARY:

Fulham Senior is part of Fulham School; an independent, co-educational school for children from Reception upwards. Co-education and celebrating diverse abilities across academic, creative and sporting pursuits are at the heart of all we do.
Our campuses are located in the heart of Fulham and well connected to public transport routes.
We offer a broad education where diverse abilities are recognised, celebrated and given fullest expression; this has been at the core of our ethos since the School was founded. Our curriculum encourages the development of creative, problem-solving individuals with tenacity, kindness and secure self-worth; Fulham has always set out to bring out the best in every pupil and we are committed to continuing this unusually nurturing culture.
We have high expectations at Fulham and this, in turn, encourages our pupils to be involved and inquisitive and to show ambition both in and out of the classroom; this type of confidence, social awareness and open approach to life-long learning is needed to succeed not just in their next academic steps, but in a fast-changing and increasingly challenging world.
The same ambition holds true for our staff team. Being a part of the Inspired network of 100+ schools means that there are always colleagues and connections on hand for advice, inspiration and collaboration. Teachers are expected to play a full role in the pastoral and extracurricular life of the school.
We are looking for a committed, passionate and enthusiastic Administrative Assistant to join the school in April 2024. The role will be based at the Senior site. We are developing our facilities and curriculum, so there is a real opportunity to play a role in how our provision takes shape.
Fulham School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo a number of safeguarding checks including an enhanced DBS check, reference checks from previous employers and, where applicable, Barred List and Prohibition checks.

KEY RESPONSIBILITIES:

Support for Head of Seniors

• To have responsibility for diary management for the Head of Seniors and be responsible for entering all appointments and assisting the Head of Seniors to manage their time efficiently and effectively;
• To ensure the Senior Head is always briefed on important correspondence, particularly when away from the office;
• To field incoming phone calls to the Senior Head where necessary;
• Coordinating refreshments and minute-taking where appropriate, maintaining confidentiality and discretion at all times;
• To produce letters, reports and other documents for the Head where required.

School Administration

• To provide a warm and friendly welcome to all visitors and ensure that the school policy for safeguarding is adhered to;
• To answer the telephone, filtering calls and respond to e-mails or forward to the appropriate person, ensuring that they are delivered in a timely manner;
• To use a range of computer programmes, including iSAMS and to perform daily admin tasks;
• To use Microsoft Office programs, including Excel, Publisher, Word, and Outlook, to produce and proofread a range of documents, including reports and letters;
• To communicate with teaching staff to ensure that important pupil information is shared and updated in a timely manner;
• To administrate the student disciplinary processes;
• To administer first aid and medication to students and record on the school database;
• To liaise with the School Welfare Manager and support with the onboarding of new students and their medical needs, vaccinations, risk assessments and distributing relevant information to staff;
• To manage the school calendar and arrange event bookings, room bookings and meetings;
• To provide help and assistance for evening events where applicable;
• To assist in the preparation for Senior Parent-Teacher meetings;