Administrative Assistant
at International Institute of Tropical AgricultureIITA
Ibadan, Oyo, Nigeria -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 18 Jul, 2024 | Not Specified | 18 Apr, 2024 | N/A | Good communication skills | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
QUALIFICATION:
OND/NCE in Business Administration, Public Administration, or related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.
How To Apply:
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Responsibilities:
- Act as receptionist to visitors in the Unit.
- Receive customer’s complaints, forward to the concerned Unit Supervisor and follow up until it is resolved.
- Assist in managing and assigning inquiries to the buyer and provide inquiry reports to the Procurement Manager.
- Expedite, track and provide Purchase Orders update as may be necessary.
- Ensure the use of Oracle/excel/word for creating and updating records.
- Ensure that records are adequately stored either on cloud or hard files.
- Keep track of purchases of all orders to ensure prompt delivery of goods.
- Assist in organizing conferences, workshops, training courses, and other related activities.
- Assist the supply chain support in the day-to-day administrative processes and functions.
- Assist in handling logistical arrangements for meetings, workshops, official travels, and accommodation (flight and hotel booking, travel authorization requests, travel advances, and retirement of claims as needed).
- Assist in raising internal, purchase requisitions and assist in following up with the Finance Office on the processing of invoices and payments.
- Assist in managing the Unit inventories, raise work orders, and follow up till the execution stage.
- Assist in coordinating, recording, documenting minutes of meetings and prepare monthly reports.
- Perform any other job-related duties as may be assigned by the Supervisor.
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Logistics/Procurement
Purchase / Logistics / Supply Chain
Logistics
Graduate
Proficient
1
Ibadan, Nigeria