Administrative Assistant, Investments

at  CAPREIT

:
Reports To: Associate Director, Investor Relations
Position Summary: To coordinate administrative activities and provide support for the various Investments teams.

QUALIFICATIONS:

• Preference for a Diploma in a related field
• 2+ years of experience in a professional administrative occupation
• Excellent Computer skills in Microsoft Office Applications
• Excellent verbal/written communication skills/customer service orientation
• Flexible to meet shifting priorities and timelines
• Able to deal with people across all levels in the organization, including Senior Executives
• Demonstrate discretion and confidence dealing with highly sensitive matters

• Take charge of day-to-day responsibilities, manage, and prioritize multiple tasks, and execute projects efficiently with strong attention to detail
• Perform general office duties such as distributing and mailing investment-related correspondence, formatting documents, and coordinating signatures with different departments
• Prepare outgoing correspondence, internal memoranda, investment-related submissions, reports, agenda, meeting minutes, and co-coordinate the preparation, submission, or distribution of reports to executives, external parties, committees, and the board of directors
• Diligently monitor and manage various team member’s calendar/appointments, organize meetings, arrange for catering, book meeting rooms, prepare expense reports, and coordinate end-to-end travel arrangements
• Organize events, make online registrations for team participation at real estate investment conferences, seminars, etc., and maintain the intranet website for the investment team
• Supports the execution of strategic initiatives; includes tracking metrics and milestones
• Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.)
• Ad hoc projects as required