Administrative Assistant

at  John Crane

POSITION REQUIREMENTS:

• High school diploma or higher
• 1-5 years of administrative or coordinator work experience, preferably in a manufacturing environment.
• Strong computer skills including Microsoft Office, preferably strong skills using Excel.
• Excellent organizational and customer service skills

PHYSICAL/MENTAL REQUIREMENTS:

• Must be able to sit for extend periods of time;
• Must be able to maneuver to all areas of the office, shop, warehouse, or manufacturing plant.
• Must be able to lift up to 10 pounds and carry up to 20 pounds.
• Must be able to read, write, speak and understand English.

WORK ENVIRONMENT: Work environment is within our Edmonton, AB location during normal or extended business hours to include office and manufacturing plant.

• Approved PPE is required when on the factory floor.

SPECIFIC DUTIES, ACTIVITIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Generates purchase orders, invoices, and forwards to finance for payment.
• Assists Operation Manager with coordination of facility maintenance and documentation.
• Coordinate Employee Training
• Member of the HSE Committee and document and circulate meeting minutes
• Updating and maintaining equipment calibration and records for branch
• Orders office and shop supplies including sales brochures and catalogs.
• Tracks and maintain employee’s attendance records.
• Scanning of Completed Repair Documents to System
• Coordinate and support Customer Training Courses.
• Generates reports as required (documents, spreadsheets, presentations, graphs, notices, downloads images and scans documents) and any data entry as required
• Files packing slips and related documents, sort and process mail.
• Prepares bills for authorization and forwards to Accounts Payable.
• Answers phones and direct calls accordingly.
• Orders lunches, set up for customer training courses, assist with employee luncheons and corporate events.
• Performs other duties as required.