Administrative Assistant
at Knight Frank
Dubai, دبي, United Arab Emirates -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 14 Jun, 2024 | Not Specified | 15 Mar, 2024 | 3 year(s) or above | Software,Sensitive Information,Excel,Mail Merge,Outlook,English,Business Culture,Microsoft Word,Regulations,Powerpoint,Confidentiality | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
OVERVIEW
We are currently seeking a detail-oriented and organized Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members.
SKILLS AND QUALIFICATIONS
- Minimum of 3 years proven experience as an Administrative Assistant, Secretary, or similar role.
- Excellent interpersonal and communications skills.
- Strong organizational and problem-solving abilities.
- Ability to take initiative and work proactively.
- Ability to work through periods of high workload.
- Attention to detail and a high level of accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Strong team player with the ability to build relationships.
- Flexibility, adaptability, and a co-operative attitude.
- Understanding of regional business culture and regulations.
- Software: Microsoft Office programs (Excel, PowerPoint, Outlook) to a proficient level including mail merge, with advanced proficiency in Microsoft Word.
- Language skills: Fluency in English, written and verbal.
Responsibilities:
- Organize and maintain documents, records, and files (including emails, reports, letters, schedules, forms and tender documents) in paper and/or electronic format, ensuring accuracy and easy retrieval. Ensure all documents have a file path for reference.
- Prepare reports, agendas, and papers for meetings.
- Assist in data entry, generating reports, and compiling information as required by the team.
- Assist in drafting and collating pitching material.
- Support team members with MS Word, PowerPoint and Excel based tasks.
- Ensure reports and outputs are in line with formatting standards.
- Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies.
- Control and maintenance of team diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners and colleagues.
- Prepare precise targeted e-marketing emails.
- Liaise with internal and external accounts departments as required for raising of invoices, travel and expense reporting and other items. Ensure files adhere to audit regulations.
- Arrange and execute post and courier services.
- Answer phone calls, respond to emails, and handle correspondence on behalf of the team.
- Handle computer/database (KF Database, Contacts Register, Hub).
- Maintain correct contact information on People Search for the department.
REQUIREMENT SUMMARY
Min:3.0Max:8.0 year(s)
Human Resources/HR
HR / Administration / IR
HR
Graduate
Proficient
1
Dubai, United Arab Emirates