Administrative Assistant - Maricopa Main

at  Pioneer Title Agency

• WHAT WE DO: Pioneer Title Agency provides title insurance, escrow, account servicing, trustee sales, and builder-related trust services to our customers through over 70 branches across Arizona.
• WHO WE ARE: Pioneer Title Agency is more than just a family -owned business – we are a business made up of dozens of actual families and hundreds of friends whose relationships and real estate expertise predate our official founding in 1985. Not only are we passionate about our customers, we also strive to support the growth of our employees and the causes that are important to them. We are a local business that cares deeply about Arizona and the communities we serve.

DESCRIPTION:

This position provides general front office assistance to the department. It is a great place to start learning about title and escrow services with the opportunity to grow within the company. Successful candidates are friendly, dependable, cooperative, diligent, detailed, and disciplined.

Typical duties of the position may include:

• Answer incoming phone calls and greet customers upon their arrival to the office. Provide updates and answer inquiries from sellers, buyers, agents, and lenders.
• Maintain office calendar, including customer scheduling.
• Procurement and stocking of supplies, and ensuring general office upkeep.
• Receiving, distributing, and replying to emails and faxes as needed.
• Communicating with multiple offices regarding issues with phones, printers, copiers, etc. Contacting vendors and communicate concerns.
• Daily banking, weekly invoicing and monthly reconciliations.
• Using typical office equipment such as copiers, scanners, and fax machines.

The Administrative Assistant may be assigned additional tasks in support of the department’s goals.

Skills and Abilities:

• Working knowledge and ability to manage multiple phone lines
• Strong oral and written communication skills
• High level of organizational skills and attention to detail
• Basic computer skills with working knowledge of the Microsoft Office suite
• Spanish speaking is a plus, but not required

Salary:
Competitive and commensurate with education and/or experience. Benefit package includes 401(k) Matching, Medical, Dental, Vision, and more.
Pioneer Title Agency provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, and any other characteristic protected by law

• Answer incoming phone calls and greet customers upon their arrival to the office. Provide updates and answer inquiries from sellers, buyers, agents, and lenders.
• Maintain office calendar, including customer scheduling.
• Procurement and stocking of supplies, and ensuring general office upkeep.
• Receiving, distributing, and replying to emails and faxes as needed.
• Communicating with multiple offices regarding issues with phones, printers, copiers, etc. Contacting vendors and communicate concerns.
• Daily banking, weekly invoicing and monthly reconciliations.
• Using typical office equipment such as copiers, scanners, and fax machines