Administrative Assistant

at  Merand Corbett Associates

Are you a dynamic individual with exceptional phone management skills? Do you thrive in a fast-paced environment and excel in administrative duties? Our client is looking for a dedicated Administrative Assistant to join their team!

REQUIREMENTS:

• Bilingual proficiency in English and Afrikaans is essential.
• Physical strength with capability for lifting and moving stock.
• Ability to cope under pressure and remain mentally resilient.
• Proficient in computer skills, including Pastel and Microsoft Office.
• Willingness to learn and adaptability to changing tasks.

Phone Management:

• Answer calls and efficiently screen and transfer them to the relevant person.
• Exhibit a pleasant and articulate demeanour while handling calls.
• Address general enquiries about products, pricing, and availability.
• Accurately record messages and conduct stock checks.
• Provide assistance to walk-in customers.

Follow-up Tasks:

• Track daily waybills and ensure timely delivery of goods.
• Communicate with customers and couriers to track shipments and prevent errors.
• Prepare and file necessary documents.

Filing Duties:

• Organize and file daily tax invoices.
• Print checklists for new files as required.
• Maintain updated records of tax invoice batches and supplier accounts.
• Systematically file credit notes and new customer/supplier accounts.

Supplier Management:

• Generate Goods Received Notes (GRNs) when necessary.
• Process supplier invoices accurately.
• Keep meticulous records of supplier tax invoices and statements.
• Reconcile supplier statements with Pastel suppliers’ detailed ledgers.
• Prepare monthly statements for supplier payments and manage payment due spreadsheets.

Debtors Support:

• Assist in sending copies of invoices and proof of deliveries to customers upon request.
• Aid in sending monthly outstanding copies of cash invoices and proof of deliveries.