Administrative Assistant

at  MercyOne

DESCRIPTION:

Summary

Reporting to the Dean of Student Affairs, the Administrative Assistant is responsible for providing confidential administrative support to the Dean and staff in the Office of Student Affairs, with a focus on office management and Castle Branch, scheduling, office communications, and supporting special events and projects.

• Provides support for the Office of Student Affairs including answering phones, typing correspondence, maintaining office calendar, scheduling meetings, taking minutes, making travel arrangements and filing.
• Directly support the Dean of Student Affairs; Schedule appointments and meetings with student, internal and external constituency groups; record meeting minutes for department related meetings; manage Dean’s calendar as needed.
• Administrator for the CastleBranch database. Manages and tracks all student immunizations and advises students on process and works with CastleBranch and Deans/Program Chair’s to override/approve submissions.
• Assists with gathering information, creating and maintain various reports
• Assists with Dean’s Office activities as needed.
• Performs miscellaneous duties as assigned.

• Provides support for the Office of Student Affairs including answering phones, typing correspondence, maintaining office calendar, scheduling meetings, taking minutes, making travel arrangements and filing.
• Directly support the Dean of Student Affairs; Schedule appointments and meetings with student, internal and external constituency groups; record meeting minutes for department related meetings; manage Dean’s calendar as needed.
• Administrator for the CastleBranch database. Manages and tracks all student immunizations and advises students on process and works with CastleBranch and Deans/Program Chair’s to override/approve submissions.
• Assists with gathering information, creating and maintain various reports
• Assists with Dean’s Office activities as needed.
• Performs miscellaneous duties as assigned