Administrative Assistant

at  Moderna

HERE’S WHAT YOU’LL BRING TO THE TABLE:

At least 1-3 years of directly relevant experience providing senior leader level administrative support in a corporate environment.
Professional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issues.
Proven ability to take initiative, determine priorities and exercise good judgment.
Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results.
Organizational skills and flawless attention to detail, recognizing value and impact of the results.
Demonstrated ability to work flexibly and take on projects as required.
Confidence with significant calendar management
Proficiency in Microsoft Office Suite
Moderna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:
Highly competitive and inclusive medical, dental and vision coverage options
Flexible Spending Accounts for medical expenses and dependent care expenses
Lifestyle Spending Account funds to help you engage in personal enrichment and self-care activities
Family care benefits, including subsidized back-up care options and on-demand tutoring
Free premium access to fitness, nutrition, and mindfulness classes
Exclusive preferred pricing on Peloton fitness equipment
Adoption and family-planning benefits
Dedicated care coordination support for our LGBTQ+ community

THE ROLE:

We are actively recruiting for an Administrative Assistant, Clinical Development at Moderna. This individual will provide critical support to senior leaders across Clinical Development. A high degree of initiative, self-direction and collaboration is required. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility and adaptability. Ability to effectively work in a fast-paced changing corporate environment is critical to success in the position.
Moderna is a highly collaborative organization with a culture of relentless optimism, tenacity and curiosity.

HERE’S WHAT YOU’LL DO:

Proactively manage calendars and provide scheduling support for assigned senior leaders.
Manage expectations and deliverables with teams (e.g. due dates, prep meetings, information needed, etc.), and understand business priorities and challenges.
Coordinate extensive internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need to re-prioritize.
Manage significant travel arrangements for senior leaders (domestic/international)
Manage standing meetings and off sites with leaders’ teams throughout organization.
Manage all aspects of conference attendance – registration, travel, pre-attendance prep meetings.
Analyze needs and problems, and determine approach and priority in collaboration with senior leaders, their teams and administrative colleagues across functions.
Prepare expense reports for senior leaders.
Leverage collaboration technology for meeting arrangements and be able to quickly troubleshoot common technical challenges independently.
Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results.
Demonstrated ability to work flexibly and take on projects as required.
Proactively support all strategy and business development initiatives – i.e. coordinating site visits, travel, internal prep meetings, on-site logistics