Administrative Assistant- Monash Doctors Education

at  Monash Health

JOB DESCRIPTION

Location: Melbourne | Southern Metropolitan
Job type: Full time
Organisation: Monash Health
Salary: Salary not specified
Occupation: Administration/Secretarial, Communications, Marketing and Media
Reference: 65771

ABOUT US

Monash Doctors Education: Monash Doctors Education (MDE) is dedicated to delivering exceptional education and training to doctors within Monash Health. MDE plays a crucial role in developing and implementing educational programs for prevocational doctors (PGY1 and PGY2) and senior medical staff. By fostering a culture of continuous learning and improvement, MDE ensures that doctors are equipped to provide the highest quality of care to patients.

ABOUT THE ROLE:

Join our team as an Administration Assistant on a full-time ongoing basis. The Administration Assistant will primarily be based at Monash Medical Centre Clayton, but will work across our network with some flexibility to work from home. This is being offered as a full time permanent role, however a part time option may be considered based on candidate strength and capability.
The Administrative Assistant at Monash Doctors Education will provide vital support to the MDE Director / Manager and the team in delivering high-quality education programs for prevocational doctors and junior medical staff. This role involves managing administrative tasks related to education governance activities, coordinating education events and assisting with communication and documentation.

KEY RESPONSIBILITIES:

• Administer junior doctor assessment reports and maintain accurate records.
• Coordinate online and in-person education events, including speaker liaison and technical support.
• Manage Monash Doctors Education website (word press) and SharePoint platform.
• Develop educational resources such as program booklets and flyers.
• Assist with the generation of invoices and communication with event attendees.
• Support the MDE team in various administrative duties, including answering calls and ordering office supplies.
• Collaborate with internal stakeholders, including People & Culture, Medical Department Heads and Program Directors.