Administrative Assistant

at  NYC Careers

JOB DESCRIPTION

The Kings County District Attorney’s Office (KCDA) is one of the largest prosecutors’ offices in the country and is committed to developing and implementing innovative prosecutorial strategies that will fulfill our vision of keeping Brooklyn safe while at the same time ensuring fairness and justice for all. KCDA has an exciting opportunity to work as an Administrative Assistant.
Under general supervision, with latitude for independent initiative and judgment, the prospective candidate will perform the following duties:

The Administrative Assistant’s duties and responsibilities include, but are not limited to:

• Perform administrative duties such as but not limited to preparing memorandums, drafting letters, and composing emails.
• Screen and prioritize incoming phone calls and correspondence, taking appropriate action as necessary.
• Assist with the planning of and preparation for community events and outreach.
• Assist with community events on-site when needed.
• Manage complex scheduling, including scheduling conference calls, meetings with staff and external stakeholders, and public events, which may require coordination with other bureaus, administrative staff, community-based organizations and outside agencies.
• Make copies, perform filing, update contact lists, create and update binders, and order office supplies as needed.
• Perform computer input of data using Microsoft Word, PowerPoint, Excel, and other applications.
• Be well versed in computer functions and be willing to learn new functions.
• Take on special projects as requested.
• Performs other related duties as needed.

Preferred Skills

• Bachelor’s Degree preferred
• Able to work independently, be assertive, highly organized, detail-oriented and have excellent written and oral communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
• Strong attention to detail, judgement, discretion, and confidentiality is essential.
• Organizational, time-management and multi-tasking skills, including the ability to take initiative, prioritize duties, and work both independently and within a team environment is a plus.

Minimum Qualifications
Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to “1” above.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Minimum Qualifications
Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job ID
630780
Title code
56057
Civil service title

• Perform administrative duties such as but not limited to preparing memorandums, drafting letters, and composing emails.
• Screen and prioritize incoming phone calls and correspondence, taking appropriate action as necessary.
• Assist with the planning of and preparation for community events and outreach.
• Assist with community events on-site when needed.
• Manage complex scheduling, including scheduling conference calls, meetings with staff and external stakeholders, and public events, which may require coordination with other bureaus, administrative staff, community-based organizations and outside agencies.
• Make copies, perform filing, update contact lists, create and update binders, and order office supplies as needed.
• Perform computer input of data using Microsoft Word, PowerPoint, Excel, and other applications.
• Be well versed in computer functions and be willing to learn new functions.
• Take on special projects as requested.
• Performs other related duties as needed