Administrative Assistant

at  Oak Hill

Oak Hill has been enhancing the lives of people with disabilities since 1893! We invite you to join our team of highly committed professionals. Founded in 1893 by trailblazer and visionary, Emily Wells Foster, Oak Hill has over 129 years of experience providing the highest quality services to people with varying disabilities. Oak Hill sets the standard, partnering with people with disabilities, to provide services and solutions promoting independence, education, health, and dignity.
Oak Hill is seeking an Administrative Assistant to support the General Counsel, the Investigations Team, and other senior leaders (as needed) with respect to contract management, file management, litigation management and other administrative tasks. The incumbent will work with the administrative support team to ensure adequate support and coverage for front desk, communications and other tasks as assigned.

MINIMUM REQUIREMENTS:

• High school diploma or equivalent and at least five (5) years’ relevant office experience.
• Must be proficient with Microsoft suite of products including SharePoint and Teams, and capable of learning contract management software.
• Excellent verbal and written communication skills as well as organizational skills.
• This position requires presence in Oak Hill’s administrative offices at least three (3) days per week. Must be flexible to work evenings occasionally.

Benefits

• Generous Paid Vacation, Sick, and Personal Time, Plus Paid Holidays
• Affordable Medical, Dental, and Vision Benefits (Oak Hill funds up to 50% of medical deductible in an HSA)
• 403(b) Retirement Plan (Oak Hill contributes 9.5% at no cost to you)
• Free and Low-Cost Life Insurance Options and Free Long-term Disability Insurance
• Excellent Professional Development Opportunities; Tuition Reimbursement; Career Pathways
• Staff Recognition and Appreciation
• Paid Training, Education, and Certification as necessary

• Administers the contracting process with Oak Hill’s vendors, independent contractors, school districts, lessors and other stakeholders with whom Oak Hill does business. Uses Oak Hill’s contract management software to ensure that contracts are current, complete and distributed to necessary stakeholders. Serves as Oak Hill’s subject matter expert with respect to its contract management system and creates reports as needed.
• Administers the property tax exemption process. Files applications for tax-exempt status and follows up as required with Oak Hill’s finance department.
• Provides administrative support to the General Counsel with respect to calendaring hearings and meetings, answering the telephone, responding to correspondence, maintaining litigation files, completing state ethics filings and processing vendor payments
• Supports the investigations team by coordinating the process of implementing recommendations to be sent to DDS. Uses Oak Hill’s SharePoint and other electronic tools to manage workflows and reporting. Assists with other clerical tasks as needed.
• Performs diverse administrative duties and functions requiring confidentiality, initiative and sound independent judgment to ensure the execution of the most efficient administrative procedures. Serves as back-up for the Executive Assistant to the Chief Executive Officer and Oak Hill’s receptionist by answering telephones, emails, attending to outgoing and incoming mail and greeting visitors.
  We support equality for and advancement of all people, based on their qualifications and actions alone, without regard to color, gender, age, religion, national origin or disability.
  An Equal Opportunity Employer