Administrative Assistant, Obstetrics and Gynecology

at  Providence Healthcare

Salary: The salary range for this position is CAD $24.76/Hr. - CAD $32.50/Hr. Article Flag: Mandatory Vaccination Please Note:
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.
Summary:

EDUCATION

High School Diploma, completion of a recognized secretarial program and three (3) to five (5) years recent related experience supporting management staff, or equivalent combination of education, training and experience.

SKILLS AND ABILITIES

• Ability to keyboard at 50 WPM.
• Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g., Word, Excel, Access, PowerPoint, Outlook), related databases and Internet. Knowledge and use of MS Visio and web publishing software would be an asset.
• Demonstrated organizational skills to effectively prioritize workload and meet deadlines.
• Ability to manage multiple complex and competing priorities.
• Ability to develop, interpret, apply and communicate administrative policies, procedures and practices.
• Effective interpersonal and organizational skills and the ability to maintain effective working relationships.
• Ability to communicate effectively both verbally and in writing.
• Ability to work with minimal supervision.
• Ability to handle confidential information with tact and discretion.
• Ability to problem-solve and develop solutions.
• Working knowledge of basic record keeping and bookkeeping/accounting procedures and concepts.
• Demonstrated ability to work effectively, both independently and as part of a team.
• Ability to use related equipment.Physical ability to perform the duties of the position.

Duties and Responsibilities:

• A competitive salary: The salary range for this position is $24.76-$32.50 per hour depending on experience.
• A comprehensive health benefits package including dental, vision, and life insurance as well as pension.
• Meaningful impact: Your dedication and expertise will positively impact the Obstetrics and Gynecology Department, its physicians, and patients.
• Growth opportunities: We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
• State-of-the-art facilities: The new St. Paul’s Hospital and health campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada, designed to appropriately address the future health needs of patients, families and our communities. From hospital care to primary and community health solutions, the new St. Paul’s Hospital and health campus will continue to lead innovations in care, research, and teaching. The new St. Paul’s Hospital is expected to open in 2027.
• Inclusive culture: We respect the diversity, dignity and interdependence of all persons. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents.

WHAT YOU WILL DO:

Reporting to the Medical Affairs Executive Director, and receiving work direction from the Obstetrics and Gynecology Department Head, the Administrative Assistant:

• performs a variety of confidential administrative and secretarial duties and coordinates daily office activities for the Department Head
• uses a variety of software applications to produce reports, maintain databases and develop presentation materials
• schedules and coordinates meetings, distributes agendas, takes minutes and follows up as necessary
• processes and disseminates information including confidential medical-legal, labor relations, and disciplinary correspondence
• responds to inquiries from internal and external sources as appropriate
• supports the preparation of financial and statistical documentation

• performs clerical duties such as processing mail, filing, faxing and answering inquiries by phone or emailworks with other administrative and clerical staff to ensure coverage in designated areas and/or to assist with priority projects.

• Qualifications / Skills and Education:

Duties and Responsibilities:

• A competitive salary: The salary range for this position is $24.76-$32.50 per hour depending on experience.
• A comprehensive health benefits package including dental, vision, and life insurance as well as pension.
• Meaningful impact: Your dedication and expertise will positively impact the Obstetrics and Gynecology Department, its physicians, and patients.
• Growth opportunities: We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
• State-of-the-art facilities: The new St. Paul’s Hospital and health campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada, designed to appropriately address the future health needs of patients, families and our communities. From hospital care to primary and community health solutions, the new St. Paul’s Hospital and health campus will continue to lead innovations in care, research, and teaching. The new St. Paul’s Hospital is expected to open in 2027.
• Inclusive culture: We respect the diversity, dignity and interdependence of all persons. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents