Administrative Assistant

at  ORION

Job description
We have a vacancy for a temporary Administrative Assistant to engage on a civil construction project based in Perth.

Main responsibilities:

• Answering calls, dealing with any queries and follow up on all emails from other departments, sites, contractors
• Assisting with updating and managing all site contractor files and site documentation records
• Provide ad hoc administrative and reception cover as and when needed
• Monitoring all stock such as stationary and cleaning consumables
• Updating information on a day-to-day basis
• Assisting with visitors passes / permits for all visitors / contractors visiting site
• Undertake contractor inductions, as and when required
• Assisting with incoming post
• Liaising with customers to obtain signature for signed for letters and parcels
• Organising meetings and booking of appointments
• Ad-hoc duties as and when required

SKILLS / EXPERIENCE:

• General administrative experience
• Strong IT skills, able to use Microsoft Word and Excel applications
• Excellent interpersonal and communication skills
• Excellent customer service skills with ability to deal professionally and politely with clients, customers and colleagues
• Highly organised and able to support others with their requirements
• Strong attention to detail and ability to meet deadlines
• Previous experience within a construction site would be advantageous but not essential
  The position will be for a period of approx. 3-6 months and can be available on either a full-time or part-time basis.
  Our role in supporting diversity and inclusion
  As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment

• Answering calls, dealing with any queries and follow up on all emails from other departments, sites, contractors
• Assisting with updating and managing all site contractor files and site documentation records
• Provide ad hoc administrative and reception cover as and when needed
• Monitoring all stock such as stationary and cleaning consumables
• Updating information on a day-to-day basis
• Assisting with visitors passes / permits for all visitors / contractors visiting site
• Undertake contractor inductions, as and when required
• Assisting with incoming post
• Liaising with customers to obtain signature for signed for letters and parcels
• Organising meetings and booking of appointments
• Ad-hoc duties as and when require