ADMINISTRATIVE ASSISTANT

at  PAN OCEAN SINGAPORE PTE LTD

QUALIFICATIONS:

• Min Secondary 4 and above.
• Proven experience in billing and administration role.
• Proficiency in accounting software and Microsoft Office applications, particularly Excel and google sheet.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent communication and interpersonal skills, with the ability to interact effectively with clients and colleagues.
• Ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
• Knowledge of billing regulations and compliance requirements is a plus.
• Ability to maintain confidentiality of sensitive financial information.

• Generate and process invoices accurately and in a timely manner.
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Collaborate with team members to streamline processes and improve efficiency.
• Review billing data for accuracy and completeness, identifying and resolving any discrepancies.
• Maintain billing records and documentation in accordance with company policies and procedures.
• Respond to billing inquiries from clients in a prompt and professional manner.
• Collaborate with other departments, such as sales and finance, to ensure accurate billing information and resolve any billing-related issues.
• Assist in the development and implementation of billing procedures and policies to improve efficiency and accuracy.
• Prepare reports and analysis related to billing activities as requested by management.