Administrative Assistant (Part-Time)

at  Harvest Bible Chapel

SKILLS/KNOWLEDGE REQUIRED:

• Strong communication and writing skills
• Strong relational and interpersonal skills
• Ability to coordinate and multi-task communication, tasks, events among internal and external people
• Demonstrated initiative with the ability to work independently and be resources, anticipating and communicating potential issues.
• Strong knowledge of Excel, Word, Outlook

EDUCATION AND EXPERIENCE:

• High School Diploma or GED
• Bachelor’s Degree preferred or equivalent work experience in an Admin or customer service role
• 2 years of experience as an Administrative Assistant

SUMMARY OF PRIMARY PURPOSE

The Administrative Assistant will work with a specific area of the church in communication, organization, coordination of activities (planning & implementation) travel and other administrative duties. The daily, weekly, and monthly tasks are critical to the growth, development, support, care and maintenance of the team.
Scope of role: N/A

Essential Roles & Responsibilities, included but not limited to:

• Provide direct support to the office to achieve high efficiency and effectiveness. May manage initiatives, projects, events, calendar for team and note taking in various meeting
• Exercise discretion in managing telephone calls and visitors; arranging and coordinating appointments, meetings, and functions; and preparing and providing needs to assist with meetings
• Manage internal/external contacts and communications, and follow-up as needed.
• Basic office duties including: file maintenance and retention, office supplies ordering, data entry, on-boarding logistics of new staff/volunteers, IT hardware and access etc.
• Create a system to organize, maintain and ensure follow up with action items and/or people to stay on target (including communications)
• Keep information with the highest degree of confidentiality, professionalism and integrity.
• Support, recruit and manage volunteers, as needed by the ministry
• Flexibility to respond to urgent project needs and shifting priorities
• Participate in staff meetings events and initiatives May manage and help support department social media accounts
• May need to be available outside of traditional work schedule
• May have special project requests or needs
• May plan and organize travel and logistics for any need, if warranted
• May process ministry income and/or expenses according to HBC accounting procedures

MINISTRY DUTIES/EXPECTATIONS:

• Personal and growing relationship with Jesus and a humility to testify to it
• Ability to explain “What Harvest Bible Chapel Believes”
• Ability to pray with other employee’s, guest and attenders of the church
• Be an active, engaged and accountable member of a community group