Administrative Assistant - Part-Time

at  Weston Sampson

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Weston & Sampson is seeking a Part-Time Administrative Assistant in our Suffern, NY office working 20 hours per week with the flexibility of working additional hours when necessary. We are looking for a confident, self-motivated and resourceful professional with a “can-do” attitude and a keen sense of judgment. The position demands the ability to work on multiple projects/deadlines under pressure and work with a range of staff simultaneously.
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WHAT YOU’LL BRING:

• Candidate must be able to organize systems and work with diverse personnel, as there are often competing deadlines.
• Candidate shall be detail-oriented, organized, and a team player who is able to work on multiple projects simultaneously.
• Candidate must possess considerable experience with Microsoft Office Suite, including data entry and manipulation using Excel, presentation preparation using PowerPoint, and schedule development using MS Project. Experience with InDesign, BlueBeam Revu and Vu is a plus.
• Must possess technical writing skills.
• Bachelor’s degree preferred.
• Experience in the environmental consulting industry is a plus, however, will consider entry-level candidates and will train as necessary, local travel may be necessary.
  Salary Range: $40,000.00 - $45,000.00 Based on Experience
  Overview:
  Weston & Sampson is an 100% employee-owned, full-service environmental and infrastructure consulting firm made up of more than 800 professionals, who work together to develop innovative, cost-effective solutions for our clients. Since our founding in 1899, Weston & Sampson’s mission has been to protect, improve, and sustain the natural and built environment to enhance the quality of life. As we grow, we are seeking dedicated technical and professional individuals who want to collaborate on meaningful projects with a team that respects and values their ideas. Weston & Sampson offers a flexible work environment, competitive compensation, industry-leading benefits, and exciting career growth opportunities—all in a supportive and dynamic corporate culture that embraces diverse perspectives and recognizes people for their contributions.
  Weston & Sampson is an Equal Opportunity Employer. We embrace the rich perspectives and experiences that arise from people of different races, ethnicities, cultures, sexual orientation, gender identities, ages, socio-economic statuses, abilities, and religions, as well as other untapped groups, within our Weston & Sampson family and the communities we serve. Weston & Sampson is committed to the principles of Inclusion, Diversity, Equity, and Access (IDEA). Our goal is to foster a sense of belonging and equitable representation across our organization and to empower our employees to incorporate IDEA values into the work they perform.
  Your world is always changing, and so are we. Join us as we grow: https://www.westonandsampson.com/join-our-team/

• Collaboration with other offices to provide administrative support for a 10+ person office in Suffern, NY.
• Coordination with accounting and marketing staff to facilitate the opening of new projects and preparation of project marketing documents.
• Report editing and preparation, specification edits and formatting.
• Agenda and minutes preparation for staff and project meetings.
• Booking conference registrations, professional association activities, and travel arrangements.
• Compiling and reporting revenue projections in Excel.
• Creating and running CRM and Project Management Reports in Deltek’s VISION software.
• Coordinating submittals to state departments of environmental protection using their online/website document upload systems.
• Proven ability to communicate effectively both in verbal and written forms and possess excellent interpersonal skills.
• General administrative tasks for the office including reception, photocopy center, and other administrative and office organizational tasks as required.