ADMINISTRATIVE ASSISTANT, PG HEALTH SERVICES

at  Northern Health

POSITION SUMMARY

Northern Health is looking for an experienced, highly efficient, and self-directed permanent full time Administrative Assistant to support the Administration department.
The Administrative Assistant, Prince George Health Services is responsible and accountable for coordinating, organizing and providing confidential secretarial and administrative support to members of the PG leadership team and their portfolio. The Administrative Assistant provides support in the planning, delivery and evaluation of programs and services aligned with, and in support of, achieving Northern Health’s vision, mission, values and strategic plan. The Administrative Assistant works in collaboration with other departments and functions as a member of a larger business and administrative support team.
Starting salary will be approximately from $48,476 to $60,594 and will be based on education, training, experience, and salaries of similar positions.

University Hospital of Northern BC (UHNBC) is the largest Acute Care facility within the Northern Health region, and a hub for specialized health services. It’s also a teaching hospital:

• Provides undergraduate physician training through the Northern Medical Program, run by the University of British Columbia and University of Northern British Columbia.
• Hosts residents in UBC’s Family Practice Residency Program
• Is a key clinical education site for nursing and many health sciences students at UNBC, the College of New Caledonia, BCIT and other institutions.

UHNBC has benefited from nearly $100 million in expansions, renovations and new equipment since 2001:

• Patient care addition with an expanded emergency room and updated ICU
• State-of-the-art maternal-child care centre (including a single room neonatal ICU)
• Facilities to accommodate undergraduate physician training
• MRI unit

UHNBC is also home to a cancer centre for Northern BC, featuring a wide range of cancer treatments including radiation therapy.
Prince George Prince George is the centre of business, education, health and culture for northern British Columbia and services a rural population of about 300,000. The region’s economic growth and diversification strategies are creating outstanding opportunities for investors, employers and employees. Affordable housing, land prices and transportation costs, due to short and quick commutes; result in one of the lowest costs of living for a city of its size in the province. Additionally, wage rates fall above provincial averages, providing residents of Prince George with a high standard of living in one of BC’s most beautiful regions. The city itself is the 4th largest in British Columbia and has a population of approximately 82,300 local residents and a service centre for nearly 320,000. It is built on the confluence of the Fraser and Nechako rivers. Prince George is the home of the University of Northern British Columbia – Canada’s Green university. The warm, friendly, and diverse population attests to a strong and dynamic community spirit. Check out Prince George for more information on what this community has to offer.

QUALIFICATIONS

• Grade 12 supplemented by successful completion of a diploma or certificate in Business or Office Administration plus three (3) to five (5) years progressive administrative experience, or an equivalent combination of education, training and experience.
• Experience with electronic staff scheduling and human resource information systems in a large multi-union environment an asset.

SKILLS AND ABILITIES:

• Ability to use effective interpersonal skills to establish and maintain respectful relationships with staff, physicians, all levels of the organization, and the public.
• Ability to communicate in an effective and professional manner, both verbally and in writing.
• Ability to adapt and be flexible to changing priorities and demands in a fast paced environment.
• Ability to initiate, organize and complete work projects without supervision, given established priorities and deadlines.
• Proficiency in MS Office, including Word, Excel, PowerPoint, database applications and other software.
• Ability to apply decision-making and analytical skills to find solutions to issues.
• Ability to record and transcribe minutes of meetings, and to organize administrative follow through on actions arising.
• Ability to work effectively, both independently and as part of a team.
• Ability to exercise judgment, tact and discretion in preparing, disclosing and handling information of a confidential or sensitive nature.
• A broad knowledge of office administration practices and basic accounting procedures.
• Basic research skills to investigate issues and compile information.
• Ability to take initiative to develop and lead improvement to systems, procedures and processes.
• Physical ability to carry out the duties of the position.

WHO WE ARE

Northern Health covers an area of nearly 600,000 square kilometers and offers health services in over two dozen communities and 55 First Nation’s communities. We deliver hospital and community-based health care for a population of 300,000.
Employing more than 7,000 staff throughout the region, Northern Health provides exceptional health services for Northerners, through the efforts of dedicated staff and physicians, in partnership with communities and organizations in Northern BC.
There is a wide variety of career opportunities available in our two dozen hospitals, 25 long-term care facilities, public health units and many other offices providing specialized services.

• Proof of COVID-19 vaccination
• Registration number (if you are part of a regulated profession)
• Any supporting documents regarding education/qualifications for this position. Examples may include:
• Program certificates or diplomas
• High school/college/university transcripts etc.
• It is also recommended to provide a cover letter and resum