Administrative Assistant - Pharmacy, Band 3

at  Gloucestershire Hospitals NHS Foundation Trust

Administrative Assistant - Pharmacy, Band 3 (18 hours a week)
We are looking for an enthusiastic Admin Assistant who can demonstrate a positive demeanour, attention to detail and with a Can-Do attitude. You will
provide full administrative support to our friendly and welcoming pharmacy department as per all key result areas and support over 100 staff in a
unique and varied role. You will be based in Cheltenham General Hospital with flexibility to cover Gloucestershire Royal Hospital when needed. All key departmental Administrative tasks will be expected as well as admin support to select staff.
The department looks forward to hearing from you. Please ring and visit if you want to know more.
Full details are in the Job Description or in the main section below.

Administration

• Maintain all filing systems
• Filing of outpatient prescriptions and all other relevant filing
• Photocopying and collating of various documents for meetings.
• Dealing with annual leave/sickness keeping appropriate records
• Ordering of all departmental stationary and controlled stationary.
• Receive incoming mail for Pharmacy,
• FP10 NC prescription pads
• Ensuring Disposal of out of date, but confidential information
• Create orders
• Take notes and distribute to staff for the team brief
• Provide note taking support when needed at meetings
• Collate information based on Audits
• Provide Induction for all new staff
• Collect the daily CD slips and match them to the correct TTO
• Monthly filing of CD orders and CD destruction records
• Complete any typing as required.
• Organising Locum staff
• Yearly completion of Pharmacist and Pharmacy Technician GPHC r egistration compliance
• Ensuring prompt payment of Locum staff using appropriate system.

Gloucestershire Hospitals NHS Foundation Trust (GHT) is one of the largest NHS trusts in the UK. Located between Birmingham (45 miles) and
Bristol (32 miles), the beautiful Cotswolds and Forrest of Dean, the county is easily accessible by road including the M5 motorway, with convenient
links to the M4 and the M50. Together with main line rail networks, this puts Gloucestershire within easy reach of many metropolitan areas and
airports.
GHT supports staff with access to the well-being hub, exercise and activity classes and membership of our popular hospital choir.
The pharmacy department has approximately 200 staff across the two sites in Cheltenham and Gloucester both sites provide full dispensary
services, medicines information, procurement services and a full clinical service to wards. There is a regular free shuttle bus allowing easy
transport between hospitals both of which are located in the city/town centres with access to shops and cafes.
The Pharmacy department is committed to supporting the Trust to deliver its vision of best care for everyone, we strive to provide the whole team
with the necessary skills and ongoing support to make a real difference to patient care, include a program to develop prescribing roles within the
department.

FULL DETAILS ARE IN THE JOB DESCRIPTION:

Personnel Responsibilities
Completing leaver/variation forms
Update HealthRoster
Produce sickness reports
Liaise with and support section heads with sickness reviews
Ensuring new starters receive starter packs/badges
Liaising with Personnel/Salaries and Wages.
Organise and collate forms and help with maternity enquiries.
Be the first point of contact for staff regarding queries on pay and annual leave.
Organise the receipt, packing and distribution of the BNFs
Exercise judgement when dealing with enquiries.
Occasional requirement to provide emotional support to staff
Finance / Invoicing
Receipt orders on smart stream
Smart stream use for invoices and payment of all relevant items,
Answer queries on Smart Stream
General
Complete any other Admin related tasks assigned by Pharmacy Senior Leadership Team
Ensure the standard operating procedures are adhered to and Health and Safety procedures followed.
Be responsible for managing self to organise own daily duties. Be willing to re-arrange duties and prioritise according to service need
Comply with the code of behaviours & values that the trust expects

Please refer the Job description for details