Administrative Assistant

at  Project Brilliance

JOB DESCRIPTION

We are looking for a competent HR/Administrative Assistant to help with the organization and running of the daily operations of the center. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

SKILLS

• Proven experience as an office assistant, receptionist or in another relevant administrative role
• Working knowledge of office equipment (phones, computers, printers, fax, scan)
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Customer service oriented, assist when needed
• Proficiency in MS Office, Google Suite

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Review client notes and ensure they are submitted on a timely basis
• Create and update records ensuring accuracy and validity of information
• Updates time sheets for missed punches, monitors attendance, PTO, etc
• New hire orientation, badges, serve as liaison with HR
• Monitor level of supplies, handle shortages, orders when necessary and neatly put away supplies
• Resolve office-related malfunctions, printers, and respond to requests or issues
• Coordinate and assist other staff with any clerical needs they may have
• Maintain trusting relationships with employees, vendors, clients, and parent
• Perform receptionist duties, answer front doors, assist with drop off and pick up