Administrative Assistant/Receptionist

at  Apollo Africa Security Systems Ltd

JOB SUMMARY

We are looking to hire an Administrative Assistant/Receptionist

• Minimum Qualification: OND
• Experience Level: Entry level
• Experience Length: 1 year

REQUIREMENTS:

• ND/HND/BSc Graduate with a minimum of Second class (Lower)
• Proven work experience as an Administrative Assistant/Receptionist, Front Office as a representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude

• Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately
• Answering screening and forwarding incoming phone calls
• Receiving and sorting daily mail, drafting of letters and correspondences.
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings
• Arrange travel and accommodations and prepare vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing