Administrative Assistant/Receptionist-PART TIME

at  ReCar Woodstock

PART-TIME ADMINISTRATIVE ASSISTANT / RECEPTIONIST

Canada’s fastest growing pre-owned vehicle retailer is looking for a Part-Time Administrative Assistant / Receptionist.
ReCar is an Atlantic Canadian company that is headquartered in Fredericton, New Brunswick and is built on the fundamental principles of integrity and treating people with respect. We are also a disruptor within the Auto Industry by offering our Guests Fixed, No-Pressure Pricing on all our Certified Vehicles, as well as an environment where our Vehicle Advisors are Non-Commissioned Positions as opposed to straight commission like most automotive salespeople. Today’s auto buyer doesn’t want to have to come in and haggle and negotiate in order to get their “best deal”, nor do they want to be serviced by someone who is incentivized for selling them the car with the most mark-up as opposed to the best fit for them and their family. ReCar is built on this principle.
Founded in 2018, ReCar currently has locations in Fredericton, Saint John, Moncton, Woodstock, NB & Halifax, NS. ReCar is a division of Shift Auto Group.
At ReCar Woodstock, our Part-Time Administrative Assistant will also be our First Impressions. Many companies would call this position Reception or Administrative Assistant, but we feel that this is a very important position within a ReCar location, and we don’t believe that these titles properly explain the importance of the position.

In this role, the Administrative Assistant will:

• Be our “Director of First Impressions”, ensuring that every guest, regardless of whether live, via telephone or digitally, has an exceptional experience.
• Answer all inbound telephone calls, being the first point of contact for these telephone guests.
• Manage all the keys for the dealership, ensuring proper key management policies are followed and completing regular key audits.
• Managing the proper collection of accurate location guest traffic, using our Customer Relationship Management (CRM) system.
• Manage all the administrative duties for the branch. This includes, but isn’t limited to: managing gas purchase orders and reconciling the monthly fuel bill, opening all mail, organizing all documentation and files as required.
• Daily ensuring that the cleanliness and appearance of the branch meets our high standards.
• Any and all other administrative and support duties as instructed by the Branch Manager.

Requirements:

• Organized
• Honest and Reliable
• Good knowledge of all Microsoft Office software (Word, Excel, Outlook)
• Exceptional Personality with a desire to make people feel amazing
• Previous office and/or customer facing service experience would be a definite asset

The hours for this position are Monday to Friday, 9am - 5pm and there are some optional hours possibly available on evenings and weekends. Compensation will depend on experience.

• Be our “Director of First Impressions”, ensuring that every guest, regardless of whether live, via telephone or digitally, has an exceptional experience.
• Answer all inbound telephone calls, being the first point of contact for these telephone guests.
• Manage all the keys for the dealership, ensuring proper key management policies are followed and completing regular key audits.
• Managing the proper collection of accurate location guest traffic, using our Customer Relationship Management (CRM) system.
• Manage all the administrative duties for the branch. This includes, but isn’t limited to: managing gas purchase orders and reconciling the monthly fuel bill, opening all mail, organizing all documentation and files as required.
• Daily ensuring that the cleanliness and appearance of the branch meets our high standards.
• Any and all other administrative and support duties as instructed by the Branch Manager