Administrative Assistant

at  RWJBarnabas Health

JOB OVERVIEW:

The Administrative Assistant in the Quality Improvement department facilitates, organizes, and assists the division of Clinical Transformation/Integration, that includes: Quality, Medical Staff, Care Management/transition,physician liaison, and Infection Prevention to include but not limited to: scheduling meetings, minute taking, correspondence, liaison with external regulators (QIO, CMS/DOH/JC), vendors, corporate legal, quality, and population health (case management).

QUALIFICATIONS:

Required:

• High School Diploma required

Preferred:

• Bachelor s degree in healthcare or business preferredHealthcare administration experience preferred

SCHEDULING REQUIREMENTS:

• 8:00am-4:30pm
• Monday-Friday
• Full-Time

ESSENTIAL FUNCTIONS:

• Assists the division leadership to coordinate activities, processes required to division functions: quality, case management, medical staff, legal, physician liaison activities, and infection control
• Coordinates the preparation of documents for regulatory surveys (JC, CMS, and DOH) and serves as the contact point person in the Survey Command Center
• Coordinates preparation for monthly Physician Peer Review with Clinical Quality Coordinator
• Responsible for ordering of office supplies and initiate service and/or repair of office equipment and follow up with the progress of equipment servicing
• Coordinates SSE meeting
• Coordinates PI Committee Meeting
• Coordinates CQRC and Patient Safety Committee Meeting
• Coordinates other meetings/work-teams as assigned
• Writes minutes as assigned
• Completes correspondence as assigned

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.