Administrative Assistant

at  ServiceMaster Restore of St Johns

Reporting to the General Manager, the Administrative Assistant is responsible to support the General/Operations with daily administrative procedures and processes to facilitate the efficient operation of the organization.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty listed above satisfactorily. The requirements listed below are representative of the knowledge skills and abilities required. Employees who do not possess the requirements for a job at the time of hire are expected to attain the skills, knowledge and abilities required within a specified period of time as agreed upon, in writing, with the General Manager. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CHARACTERISTIC AND ABILITY REQUIREMENTS

• Ability to communicate expectations and requirements to crew/staff
• Effective communication skills both written and verbal
• Ability to engage clients in conversations to service their needs and meet expectations
• Strong attention to detail and ability to multi-task
• Demonstrated sound work ethics
• Proven ability to build and maintain strong working relationships
• Flexible, adaptable and able to work effectively in a variety of settings
• Works well independently and in a team environment

EDUCATIONAL REQUIREMENTS

Education Required: High School Diploma
Other Education/Certification/Training preferred: n/a

WORK EXPERIENCE REQUIREMENTS

Work experience required: 1 - 3 years in an administrative capacity
Job related experience required: n/a

TECHNICAL REQUIREMENTS

Equipment: Calculator, Computer, Photocopier, Telephone, Fax Machine
Software: Word, Excel, Outlook, Direction, Company Owned Computer Systems
Other: WHIMIS Training

DUTIES & RESPONSIBILITIES

The following is a list of the essential duties and responsibilities of this job. The tasks and time spent performing each task may vary as business needs require.

DUTIES

• Perform general administrative duties including, but not limited to, answering telephones and responding to emails
• Inform relevant internal and external parties of customer-related work requiring attention
• Assist with reception duties as needed
• Keep personal work space neat and orderly
• Data /Document Entry in Company systems
• Ensure safeguarding and confidentiality of all customer lists and internal proprietary information and work products
• Perform other duties as they may be assigned by the General and/or Operations Manager