Administrative Assistant SGB and Business Operations

at  The University of Pittsburgh

ADMINISTRATIVE ASSISTANT SGB AND BUSINESS OPERATIONS

Student Government Board - Pennsylvania-Pittsburgh - (24003706)
Supply Management for SGB: Overseeing the acquisition and distribution of supplies necessary for (SGB). Rental and Vehicle Management: Coordinating the rental process and managing vehicles used for organizational purposes. Email and Correspondence Management: handling and organizing email communications and other forms of correspondence. Student Leader Payment and Remuneration: administering financial compensations and reimbursements for student leaders. Supervision of Limited Student Worker Staff: overseeing a small team of student workers, ensuring efficient and productive operations. Manage Purchasing Efforts: assisting in the procurement process, including the acquisition of goods and services for organizations. Organizing and managing the allocation documentation on shared drive.

JOB SUMMARY

Performs administrative and general office support work.

MINIMUM EDUCATION LEVEL REQUIRED

High School Diploma/GED

WILL THIS POSITION ACCEPT SUBSTITUTION IN LIEU OF EDUCATION OR EXPERIENCE?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

• Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events.
• Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
• Prepares and edits various technical documents, including financial reports, presentation materials, and routine correspondence; uses established guidelines and proper formatting.
• Makes minor purchases, collects payments, and verifies billing information.
• Performs a variety of clerical duties, including filing paperwork, distributing mail, assisting with travel arrangements, maintaining mailing lists, and data entry. The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.