Administrative Assistant-Somerset Area, Somerset, KY

at  Hinkle Contracting Company LLC

Job ID: 492098
Hinkle Contracting, LLC, a CRH company, would like to welcome you to one of the finest construction companies in Kentucky. Hinkle operates one of Kentucky’s most extensive networks of state-of-the-art asphalt paving and production supply facilities. Hinkle is committed to producing and providing our customers quality materials and service. Hinkle is a company whose reputation for quality work dates to 1942 with a strong reputation, strong community ties and a commitment to their employees that is unmatched in the industry. Hinkle employs more than 400 employees during the construction months. With multiple locations throughout central, eastern, and southern Kentucky, Hinkle prides itself on its ability to provide a multitude of services to many customers in various geographical locations. In addition, by being a part of the CRH family, we are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that come together to form CRH. CRH is the leading building materials business in the world, employing 73,000 people at 3,155 locations in 29 countries. CRH is the largest building materials business in both North America and Europe, and we also have regional positions in Asia. We manufacture and supply a diverse range of integrated building materials, products, and innovative end-to-end solutions, which can be found throughout the built environment, from major public infrastructure projects to commercial buildings and residential homes. CRH operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

POSITION REQUIREMENTS:

• Answer all phones.
• Open mail, stamp and distribute.
• Assist employees with questions they have concerning tickets, payroll, etc.
• Type, mail and send faxes for supervisor.
• Check tickets and make sure they are coded correctly before keying payroll.
• Enter all time for drivers and mechanics.
• Run payroll reports.
• File all time sheets.
• Responsible for entering hourly tickets.
• Will assist with equipment fuel usage and reports.
• Ensures all fleet trucks are up to date on tags.
• Run PM Status reports for all divisions.
• Batch tickets from time sheets by road and job number.
• Total batches and enter into the computer.
• Keypunch all liquid asphalt tickets.
• Keypunch tickets from Bourbon Limestone, Bridge Stone, Bowen, outside sand hauls and waste.
• Responsible for looking over tickets that are downloaded to check haul rates and correct as needed.
• After tickets are keypunched, run a proof and update.
• Run invoices on outside sales weekly.
• Batch tickets individually, put rates on each job and total.
• Run proof and invoice on each driver.
• Send invoice to A/P for payment.
• Enter and receive all purchase orders KHI, TCC and equipment.
• Send PO’s to A/P for payment.
• Work with vendors when an invoice has not been paid.
• Responsible for mileage being added on time sheets and entered into computer for all trucks.
• File all work orders, Tickets, Time Sheets and Invoices for outside customers and hired truckers.
• Box all files at year-end.

MINIMUM QUALIFICATIONS:

• High School graduate with 3-5 years’ work experience in similar position, or 2 year associates degree;
• Ability to communicate effectively with individuals at all organization levels, including senior management;
• Experience within the construction industry strongly preferred;
• Knowledge of clerical and administrative procedures;
• Knowledge of customer service principles and practices;
• Excellent communication skills and professional personal presentation;
• Organizing; planning, and customer service orientation;
• Great attention to detail and stress tolerance;
• Proficient knowledge of Microsoft products preferred.

Please refer the Job description for details