Administrative Assistant

at  Stantec

DESCRIPTION

We are strategizing, planning, and implementing projects that help clients achieve their organization’s objectives. Join our award-winning program management team and bring transformational project solutions to life.
By managing capital programs and projects as if they were our own, our project management business, and technical experts work with clients to strategize, plan, and implement projects that help them achieve their organization’s objectives. Our award-winning team has managed thousands of projects across all sectors — hospitals, airports, and entire university campuses; infrastructure like mass transit and water-treatment facilities; and energy and resource assignments, from mines to wind farms.

YOUR OPPORTUNITY

Our Ontario Program Management group is looking for a highly motivated Administrative Assistant to support the team. The Administrative Assistant will perform a wide range of administrative, marketing and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the group.

YOUR CAPABILITIES AND CREDENTIALS

• Excellent written and verbal communication skills
• Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.
• Methodical, accurate and consistent attention to detail.
• Ability to manage sensitive and sometimes confidential information.
• Ability to work effectively under pressure in a fast-paced environment.
• Must be willing and able to be proactive and take initiative when needed.
• Able to work well with others and have good people skills.
• Proficiency in MS Office Suite

EDUCATION AND EXPERIENCE

High School Diploma with minimum of 5-6 years’ experience; or post secondary degree in related field with minimum of 2-3 years’ experience; or equivalent combination of education and experience.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : Canada-Ontario-Markham
Organization : BC-1262 Transpt-CA PMCM
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Mar 12, 2024, 4:37:02 PM
Req ID: 2400015H
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

• Prepare or assist with contract documents, letters, meeting minutes, spreadsheets, specifications, and report formatting to company standards as assigned.
• Organize, attends and minutes meetings including the coordination and tracking of action items and deliverables
• Assist with entering/updating proposal pursuits and project information into the company-wide database.
• Add/update resumes and project profiles in the company-wide database.
• Order business cards, and promotional materials as required.
• Assist with PowerPoint presentations, proposal assembly, online research.
• Process expense reports, invoices, orders and timecards.
• Electronic calendar management including scheduling meetings, boardroom bookings, arranging catering and making lunch reservations as required.
• Travel coordination including booking flights, hotels and car rentals.
• Assist with document control including filing and archiving
• Perform other administrative tasks as required
• Perform clerical functions such as typing, filing, scanning, photocopying, courier and printing.
• Electronic file management, including creation of new files, filing, and coordinating with Records Management the offsite storage of project records.
• Support safety and environmental programs with various reporting requirements.
• Assist with special event planning, including social committee activities, staff meetings.
• Cover reception desk as needed.