Administrative Assistant

at  Stantec

DESCRIPTION

Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

YOUR CAPABILITIES AND CREDENTIALS

• High level of proficiency in Microsoft Word, Excel, Outlook, PowerPoint.
• Newforma preferred.
• Experience with creating and editing user-friendly PDF documents using advanced features of Acrobat Professional and Bluebeam preferred.
• Must be a self-starter and have a proactive approach.
• Must possess strong telephone, organizational, and written communications skills.
• Must be able to multitask and prioritize workload.

EDUCATION AND EXPERIENCE

• 5 years of experience
  Stantec is a place where the best and brightest come to build on each others’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace
  Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
  Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
  The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
  Primary Location : United States-Pennsylvania-Butler
  Other Locations : United States-Pennsylvania-Pittsburgh, United States-Ohio-Cleveland
  Organization : BC-2180 Buildings-US Pennsylvania
  Employee Status : Regular
  Job Level : Individual Contributor
  Travel : No
  Schedule : Full-time
  Job Posting : Apr 4, 2024, 12:54:56 PM
  Req ID: 240001IM
  Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

• Provide direct administrative support for the project management teams as needed. Duties may include:
• Provide QA/QC oversight of program and project deliverables.
• Assist team members in preparing materials for meetings, etc.
• Assist in updating documents such as meeting notes, correspondence, reports, etc.
• Assist with production of deliverables including printing, binding documents, preparing presentations and reports.
• Assist with change order management – prepare transmittals and reports and distribute as required.
• Assist with travel, conference calls, meetings, etc.
• Assist with word processing, formatting, and editing of project deliverables.
• Prepare and finalize AIA documents.
• Receive, log, track and distribute documents in both electronic and paper format for project record maintenance.
• Recognize issues, advise and confer with leadership and project team on matters affecting project records, documents and deliverables.
• Other duties that may arise.
• Receptionist duties as needed to include answering the phone, greeting guests and troubleshooting issues with printers, copiers, etc.
• Assist the Project Controls team with tasks as assigned.