Administrative Assistant - Sydney or Melbourne

at  FM Global

Defined by our proprietary research, engineering-based approach, and reputation for excellence, FM Global offers a workplace culture that’s as supportive and inclusive as it is innovative and inspiring.
As a member of the FM Global Group, AFM specializes in commercial property insurance for the middle market and they have an opening for an Administrative Assistant, based in our Sydney or Melbourne Office – permanent role, full-time.
Reporting to AFM Director, the Administrative Assistant will provide administration support to the AFM and Claims team.

We are looking for someone with a strong customer-focused attitude, flexible and hard-working, with excellent analytical and organizational skills.

• Providing administrative support to the AFM and Claims team for scheduling appointments/meetings, making travel arrangements and processing expense reports.
• Providing assistance in the preparation of performance management reports, annual business plans and expense budgets.
• Working with the account teams to ensure that the CRM system is kept up to date and accurate.
• Distribution of Client Risk Reports
• Assisting with prospect reservations, using the Prospect Reservation System.
• Composes correspondence, newsletters, presentations, agendas for the team.
• Providing back up administration support as required

• Expense Management for various team members (using Chrome River)In the medium-long term the candidate may take on some additional prospect research responsibilities. Knowledge and experience in marketing or researching & finance/statistics would be a plus.

ESSENTIAL REQUIREMENTS

• 3+ years working administrative/secretarial experience
• Minimum High School Diploma or Equivalent
• Strong MS Office experience and knowledge (Word, Excel, PowerPoint, One Note)
• Excellent verbal and written communications skills
• Good analytical, organizational, problem solving, and interpersonal skills
• Proven ability to multi-task and prioritise
• Proactive approach, enthusiasm, drive & team spirit
• Previous sales admin experience, or insurance industry experience welcomed