Who We Are
International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.
We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.
The Need
For 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence by 2030, we are seeking an Administrative Assistant to provide efficient coordination and administrative support for the leader of the Integrated Fundraising team and support administrative activities across the team.
The ideal individual will have a high commitment to confidentiality, outstanding administrative and organizational skills, with the ability to exhibit superior judgment and high emotional and cultural intelligence in a dynamic leadership environment with strong written and verbal communication. The Administrative Assistant must be able to thrive in a fast-paced, rigorous environment, steward a wide variety of activities and confidential matters with discretion, and partner with the Vice President to balance competing priorities to maximize productivity and effectiveness.
This position is based in the Washington, DC area and is available to be hybrid (onsite Tuesdays & Thursdays). It reports to the Vice President, Integrated Fundraising and is only available for candidates with the right to work in the US.
Responsibilities:

Documentation, Reporting & Data Management

• Partner with the Vice President to track projects and tasks assigned by or for which the Vice President is responsible, ensuring that deadlines and milestones are met within expectations.
• On the Vice President’s behalf, review direct reports’ expense reimbursement and weekly timesheets to monitor work/life rhythms and trends.
• Take minutes during meetings, schedule follow-ups as necessary, record next steps and delegate responsibility of tasks.
• Manage the accumulation and timely archiving of digital files, including but not limited to meeting agendas and notes, email correspondences, strategy and budget documents.

Clerical and Administration

• Provide daily, routine administrative support to the Vice President.
• Efficient scheduling with internal & external stakeholders.
• Support Vice President with dynamic PowerPoint Presentations.
• Provide accurate and timely processing of expense reports, consistent with IJM policies.
• Track all implied and direct tasks, ensuring the Vice President has time to complete each task by the deadline, and communicating with stakeholders to reset expectations on tasks with fluid deadlines.
• Prepare preliminary materials to enable the Vice President to meet important deadlines.
• Complete weekly timesheet tracking, expense reports and payment requests in a timely manner.
• Assist the Vice President in effectively meeting internal policies and procedures such as drafting briefings, submitting project charters, ensuring all policy trainings are complete, etc.
• Complete other projects as assigned to support the Vice President and the Integrated Fundraising Leadership team.
• Support Integrated Fundraising Operations, Mass and Midlevel teams to ensure assigned workflows are supported.

Communication

• Ensure confidentiality is maintained at all times.
• Organize concise, clear communication on behalf of the Vice President.
• Develop coherent internal communication rhythms and processes for the Vice President and their teams.
• Ability to represent Vice President well with internal and external stakeholders.

Operations

• Provide operational facilitation and support to Integrated Fundraising team.
• Manage Integrated Fundraising team welcome, onboarding and training, including coordinating start date and NA onboarding with HR, coordinating hardware and software setup with IT, coordinating Global Orientation with HR, and creating and facilitating Integrated Fundraising team NA training resources and schedules.
• Collaborate with team to ensure onboarding and training materials for new staff is updated.
• Facilitate quarterly Integrated Fundraising face-to-face team days meeting to include developing agenda, collecting content, planning team training sessions, planning team activities, providing information for travel and hotel, assist with booking travel accommodations, facilitating meeting schedule, taking notes and following up on all next steps and action items.
• Track Integrated Fundraising team attendance for CEO All Hands Meetings, Global Prayer Gathering and other organization-wide functions and report to leadership.
• Track Integrated Fundraising team annual and semi-annual performance review completion schedules across team.
• Compile all Integrated Fundraising team NA Newsletter submissions.

General Tasks

• Participate in IJM’s community of spiritual formation.

Qualifications:

Education & Experience

• Minimum 5 years professional work experience providing leadership support or in a fast-paced, professional environment.
• Bachelor’s degree required.
• Excellent administrative and organizational skills, with a proven track record of managing multiple priorities simultaneously.

Technical Competencies

• High proficiency with Microsoft Office suite, especially PowerPoint and Outlook.
• Demonstrated ability to learn and adapt quickly to effective use of technology to streamline administrative support.
• Knowledge of Salesforce, Workday and Adaptive preferred.

Critical Qualities:

• Eager commitment to IJM’s Core Values: Christian, Professional and Bridge-Building;
• Self-starter with strong initiative;
• Disciplined with priorities;
• Strong interpersonal skills and self-awareness;
• Exceptional verbal and written communication;
• Flexible, collaborative and eager to support others;
• Effective team player who fosters collaborative environment;
• Adept at creative problem solving;
• Superior capacity to manage large number of projects and tasks simultaneously and to complete them with minimal oversight; and
• Demonstrate discretion and confidentiality.

Application Process:

Upload Resume, Cover Letter & Statement of Faith* in one PDF document.

• What is a statement of faith?

A statement of faith should describe your Christian faith and how you see it as relevant to your involvement with IJM. The statement can either be incorporated into the cover letter or submitted as a separate document and should include, at a minimum, a description of your spiritual disciplines (prayer, study, etc.) and your current fellowship or place of worship.

What does IJM have to offer?

• Comprehensive Medical/Dental/Vision benefits
• Monthly commuter and parking benefits in the DC metro area
• Retirement benefit options
• Paid leave starting at 23 days
• 12 holidays (plus early release the day prior)
• Daily, quarterly, and annual community spiritual formation
• Robust staff care resources

IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidates value congruence and thorough background, police clearance, and reference check processes.
At IJM, we’re committed to building a diverse workforce through fair and equitable employment practices. IJM encourages people of any race, color, age, sex, marital status or political ideology to apply for employment. While we welcome everyone into this work, we truly believe that the work we are doing is God’s work, not our own, and practice spiritual disciplines together daily. That’s why we legally require under SEC. 2000e-1 [Section702] of Title VII of the Civil Rights Act of 1964 that all employees practice a mature orthodox Christian faith, as defined by the Apostles’ Creed.
IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.

LI-Hybri

• Participate in IJM’s community of spiritual formation