Administrative Assistant, Translational Medicine

at  SickKids

ABOUT SICKKIDS

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built – nor could it be maintained – without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.
When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.
Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

POSITION DESCRIPTION

As the Administrative Assistant, you will provide administrative support to the Program Manager, and the Translational Medicine research program including performing office management, financial and accounting related duties; and secretarial support. You will act as a resource and a communication link for information within the department.

• Maintain and communicate appropriate policies to ensure compliance with policies and procedures
• Develop and coordinate systems, i.e. billing, supplies inventory and ordering, communication systems
• Requisition office supplies, equipment and furniture, ensuring supplies are accessible to departmental personnel
• Ensure office equipment and furniture are operational and coordinate preventative and restorative maintenance/repair schedules
• Oversee and coordinate the daily activities of secretarial staff/scheduling coordinator as required
• Process and monitor cost centre expenses
• Liaise with appropriate personnel to follow-up on financial matters
• Be responsible for financial tasks such as billing and payroll
• Analyze monthly financial (MI) reports and follow up on discrepancies
• Assist in grant applications
• Prepare and distribute agendas and minutes for meetings, perform follow-up and/or implementation of items resulting from minutes
• Arrange meeting rooms, meals, and audio visual and equipment services for meetings/events
• Schedule and confirm appointments for the Director, using judgment to reschedule or book appointments according to changing priorities
• Handle incoming inquiries, prepare reports and presentation material including slides, word processing and spreadsheets
• Coordinate and oversee projects from draft to implementation/completion
• Support Human Resource functions as it relates to recruitment, performance and attendance management, and terminations