Administrative Assistant

at  Universit du Luxembourg

SnT is a leading international research and innovation centre in secure, reliable and trustworthy ICT systems and services. We play an instrumental role in Luxembourg by fueling innovation through research partnerships with industry, boosting R&D investments leading to economic growth, and attracting highly qualified talent.
We’re looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you’ve come to the right place!

Within the current SnT Administrative Assistants Team, provide assistance and support to research groups within SnT, such as

• Take charge of administrative tasks for the research groups and/or for the Centre (e.g. Check and validate declaration of expenses, follow up invoices, purchase orders, travel requests, registration payments etc.)
• Provide dedicated assistance to a professor, head of a research group, with a predefined list of administrative tasks
• Contact with central services of the University (e.g. Finance and Accounting, IT, Infrastructures and Logistics)
• Organise meetings and events for research group related activities
• Organise the administration around PhD and MSc candidates (organize the meetings of the thesis supervision committees, follow-up of relevant reports and minutes, administrative organization of the thesis defenses, in coordination with the Student Department and the Office of Doctoral Studies)
• Produce accurate and timely correspondence, reports and presentations, as necessary
• Coordinate with SnT Administrative Assistants Team for office material
• Maintain complete and accurate records