Administrative Assistant

at  University of Glasgow

EXPERIENCE

Essential:

• E1. Relevant experience of providing general administrative support in a professional environment with competing demands.
• E2. Experience of diary management.

JOB PURPOSE

To provide administrative support for academics, administrative staff, postgraduate research students, and research area.
This role will be based at Glasgow Royal Infirmary.

MAIN DUTIES AND RESPONSIBILITIES:

• Organisation of meetings, including arranging the logistical considerations (catering, room booking, expenses), preparing and distributing materials, and any other additional duties and follow-up actions as required.
• Maintain budget tracking and supporting documentation.
• Prepare documents, presentations and other materials to a clear brief, using established formats and standard software packages.
• Prepare and manage communications and engagements with a range of stakeholders.
• Set short-term priorities or work schedules, assigning straightforward and routine tasks to others, to ensure operational efficiency.
• PA support to the director of the Scottish Alliance for Food, including management of email enquiries, appointment requests, booking travel and managing expenses for external engagements.
• Any other general administrative duties as and when required.