Administrative Assistant

at  Western Power

ADMINISTRATIVE ASSISTANT

Location:Perth Office - CBD, WA, AU
27 Jun 2024
Do you want to deliver work that truly matters to our community?
There’s never been a better time to join the energy industry! At Western Power we’re working towards our vision of working together to power a cleaner energy future and we’re looking for diverse, passionate people to join us.
We have an exciting opportunity for an experienced Administrative Assistant to join Western Power and support both our Strategy & Sustainability and Distribution Energy Transition functions on a permanent full- time basis at our Perth Office.

ABOUT YOU

We are seeking someone with experience and attributes that include:

• Completed Year 12 (or equivalent) with English and Mathematics and at least 3-5 years demonstrated administrative experience.
• Knowledge of principles and practices of basic office management.
• Experience of Microsoft Word, Excel and PowerPoint software.
• Understanding of administrative functions and office practices.
• Able to deliver high quality, professional, customer focused administrative services.
• Excellent written and verbal communication skills.
• Well organised with a positive can-do attitude.
• Ability to maintain a high level of accuracy and confidentiality.

This role is responsible for the delivery of a wide range of administrative and office support services to facilitate the timely, efficient, and effective operation within the Strategy and Sustainability and Distribution Energy Transition functions including:

• Provide confidential administrative services in a timely and effective manner.
• Liaise with relevant business units across the organisation to ensure efficient running of the Function.
• Provide timely diary management support to two Head of Functions to support their delivery of business objectives.
• Plan and organise meetings and functions.
• Coordinate and arrange travel bookings for employees to achieve maximum cost efficiencies.
• Support the day-to-day delivery of projects through provision of administrative activities.
• Maintain suitable levels of stationery, IT equipment, etc. as required.
• Act as Functional Records Officer and maintain accuracy of filing systems including appropriate archiving.
• Coordinate and maintain central database of employee activity including training schedules, absence records etc.
• Financial management including raising purchase orders & payment of invoices, credit card reconciliations and petty cash and ensuring relevant cost codes are utilised.
• Produce reports, correspondence, presentations, spreadsheets in a timely and accurate manner, as required.
• Provide effective support in the preparation of cyclical and other business reporting requirements.
• Manage and maintain Calendar(s) ensuring they are accurate and up to date.